Administrative Assistant ~ Part-Time

Location: Doylestown / Buckingham Pa locations

Schedule: 15–25 hours/week | Flexible | 3–5 days per week

Company Overview:

TMG (TheMasonGroup) is a growing Human Resources & Talent Acquisition solutions firm dedicated to service, growth, and operational excellence.

We’re looking for a highly organized, self-motivated Office Coordinator to support our our following internal operations:

1. Talent Acquisition & HR Solutions

2. Sales

3. Client On-boarding

Position Overview:

This is a flexible, part-time opportunity ideal for someone who thrives in a dynamic environment and enjoys wearing many hats. The role offers a mix of administrative, operational, and light marketing support.

Key Responsibilities:

• Executive & Sales Team Support: Manage calendars, assist with scheduling, and help prioritize day-to-day tasks for leadership.
• Project & Task Coordination: Track timelines, deliverables, and project progress across departments.
• Client Onboarding: Facilitate intake forms, schedule kickoffs, and serve as a communication liaison.
• Social Media Assistance: Support company presence on LinkedIn, Instagram, and Facebook.
• Process & Operations: Maintain internal documentation and help improve workflows and SOPs.
• Finance/Admin Support: Coordinate invoices, vendor communications, and assist with basic bookkeeping.

Ideal Candidate Profile:

• Independent & Reliable: Takes initiative, meets deadlines, and follows through.
• Detail-Oriented: Able to juggle multiple tasks with precision and clarity.
• Tech-Comfortable: Quick to adopt new tools and navigate systems confidently.
• Collaborative: Communicates well with remote and cross-functional teams.
• Creative Problem-Solver: Brings solutions and ideas to the table proactively.

Preferred Experience (2+ years in at least two areas):

• Microsoft Office & Outlook 365
• CRM, ATS, or internal database systems
• QuickBooks or invoicing/payroll tools
• Scheduling & PM tools (e.g., Calendly, LOXO, MS Outlook, Trello)
• Social Media (LinkedIn, Instagram, Facebook, X)
• Typing speed: 45+ WPM

What we offer:

• Flexibility: Choose a schedule that works for you (within business hours)
• Support & Development: Hands-on training/ coaching on all systems
• Competitive Compensation: Hourly rate + performance bonus plan
• Growth Potential: Opportunity to grow into operations or leadership roles
• Positive Culture: A values-driven team that believes in work-life balance, collaboration, and personal growth
• We are privately owned with an aggressive growth strategy; Making way for ample advancement opportunities to transition into operations and/or direct management.
• We have continuous training, and are firm believers that a strong, knowledgeable, well-trained staff is the reason we are at the top of our field, having continued success.
• Our goal as leaders is to provide value, value to our clients, vendors and more importantly to our team- YOU.

Our Core Values

Respect · Fortitude · Integrity · Faith · Growth · Unity · Service · Gratitude

We are excited to find someone who shares our values and vision for growth. If you are ready to bring your passion, 

creativity, and skills to a fast-paced, supportive environment, we would love to hear from you!

Looking forward to getting to know you…

We are, and work with clients that are equal opportunity employers and considers all applicants for positions without regard to race, color, religion, gender,

sexual orientation, age, national origin, disability, veteran status, or any other protected status.