Executive Personal Assistant

Position Overview

We are seeking a highly dependable, organized, and proactive Executive Personal Assistant to provide comprehensive personal and administrative support to senior executives and their families. This long-term role is ideal for someone who thrives in a fast-paced environment, works well independently, and can effectively manage a wide range of responsibilities with professionalism and discretion.

The ideal candidate is detail-oriented, tech-savvy, resourceful, and capable of balancing personal assistance, scheduling, logistics, errands, and administrative coordination with minimal supervision.

Key Responsibilities

• Coordinate travel arrangements including flights, hotels, transportation, restaurant reservations, and detailed itineraries
• Manage personal errands such as shopping, returns, pickups, deliveries, and other day-to-day tasks
• Transport vehicles for maintenance, dealership appointments, or servicing as needed
• Assist with calendar management, scheduling appointments, and organizing executive and family-related activities
• Provide administrative support including handling correspondence, organizing documents, managing follow-ups, and general coordination tasks
• Communicate professionally with family members, vendors, service providers, and external contacts
• Utilize technology confidently including email platforms, calendars, online ordering systems, navigation tools, and mobile applications
• Assist with special projects and ad hoc assignments as needed
• Maintain confidentiality while handling sensitive personal and business-related information
• Support household and executive operations to ensure smooth day-to-day coordination

Qualifications

• High school diploma or equivalent required
• 3–5 years of experience as a Personal Assistant or Executive Assistant with personal support responsibilities
• Strong organizational and time-management skills with the ability to prioritize multiple tasks independently
• Excellent verbal and written communication skills
• Strong problem-solving abilities and proactive mindset
• Proficiency in Microsoft Office and comfort learning new technologies and online tools
• Proven reliability, punctuality, and attention to detail
• Valid driver’s license with a clean driving record
• Comfortable driving locally and handling transportation-related tasks
• Ability to maintain confidentiality and exercise discretion at all times
• Professional, friendly, and service-oriented demeanor

Preferred Qualifications

• Bachelor’s degree preferred
• Prior experience supporting executives or high-level professionals in a personal assistant capacity
• Experience coordinating travel logistics, scheduling, and executive support functions

Skills & Attributes

• Highly organized and detail-oriented
• Self-motivated and dependable
• Strong multitasking and prioritization abilities
• Flexible and adaptable in a dynamic environment
• Professional communication and interpersonal skills
• Ability to anticipate needs and provide proactive support
• Strong sense of accountability and follow-through