Commercial Property Manager

Position Overview

We are seeking an experienced Commercial Property Manager to oversee the daily operations, tenant relations, and financial performance of a portfolio of commercial properties. This role is responsible for maintaining property standards, administering commercial leases, coordinating maintenance activities, managing vendor relationships, and ensuring an exceptional experience for tenants. The ideal candidate has strong knowledge of commercial property management, excellent organizational skills, and the ability to successfully manage multiple properties in a fast-paced environment.

Key Responsibilities

• Manage the day-to-day operations of a portfolio of commercial properties.
• Serve as the primary point of contact for tenants, addressing operational needs and resolving issues in a timely manner.
• Administer commercial lease agreements, including CAM, insurance requirements, maintenance obligations, and lease compliance.
• Coordinate tenant move-ins, move-outs, property inspections, and space turnover activities.
• Conduct regular property inspections to ensure facilities are maintained to high operational standards.
• Oversee maintenance activities, including exterior improvements, common area upkeep, parking lots, lighting, landscaping, and seasonal services.
• Manage vendor and contractor relationships, including obtaining bids, negotiating service agreements, and monitoring performance.
• Track maintenance requests and ensure timely completion of preventive and corrective work.
• Assist with preparing annual operating budgets and monitor property operating expenses.
• Review and approve invoices while ensuring accurate expense coding and financial documentation.
• Prepare property reports and provide operational updates to leadership.
• Coordinate vendor compliance, including insurance certificates and contractual requirements.
• Ensure compliance with applicable building regulations, safety standards, ADA requirements, fire codes, and environmental regulations.
• Coordinate property insurance claims and maintain incident documentation as needed.
• Monitor tenant compliance with lease obligations and maintain accurate property and tenant records.

Qualifications

• Minimum of 3–5 years of commercial property management experience, preferably managing retail or multi-tenant commercial properties.
• Experience administering commercial leases and managing tenant relationships.
• Strong knowledge of property operations, building systems, and exterior maintenance.
• Experience managing multiple properties and balancing competing priorities.
• Proficiency with property management software such as Yardi, MRI, or similar platforms.
• Financial acumen with experience supporting operating budgets and expense management.
• Strong organizational, analytical, and problem-solving skills.
• Excellent verbal and written communication skills with the ability to build strong relationships with tenants, vendors, and internal stakeholders.
• Ability to work independently while managing multiple projects and deadlines in a fast-paced environment.