ABOUT THE ROLE

We are seeking an experienced and driven Accounts Payable Supervisor to lead our high-volume AP department. In this role, you will oversee the full AP cycle for a fast-paced organization, managing a dedicated team responsible for processing a large volume of invoices, employee expense reports, and vendor payments on a daily basis. You will play a key role in enforcing internal controls, driving process improvements, and serving as a strategic partner to the Controller and broader Finance team.

KEY RESPONSIBILITIES

• Supervise, mentor, and develop a team of AP specialists, providing day-to-day guidance and performance feedback

• Oversee the end-to-end accounts payable process including invoice receipt, coding, approval workflow, and payment disbursement

• Manage high-volume invoice processing with a focus on accuracy and timeliness

• Ensure timely and accurate weekly/bi-weekly check runs, ACH, and wire payments

• Maintain vendor relationships and resolve escalated invoice discrepancies and statement reconciliations

• Monitor AP aging reports and proactively address outstanding liabilities

• Enforce internal controls and ensure compliance with company policies and GAAP requirements

• Lead the month-end close process for AP, including accruals, reconciliations, and reporting to the Controller

• Coordinate the annual 1099 filing process and ensure W-9 compliance across the vendor base

• Identify and implement process improvements and automation opportunities to increase efficiency and reduce error rates

• Partner with Procurement, Operations, and other departments to resolve PO matching issues and drive three-way match compliance

• Assist with external audits by preparing schedules and responding to auditor requests

• Develop and maintain AP policies, procedures, and SOPs

REQUIRED QUALIFICATIONS

• 5+ years of accounts payable experience, including at least 3+ years in a supervisory or lead capacity

• Demonstrated experience in a high-volume AP environment

• Strong understanding of the full AP cycle, three-way matching, and month-end close procedures

• Proficiency with ERP systems (SAP, Oracle, NetSuite, Dynamics, or similar)

• Advanced Excel skills (pivot tables, VLOOKUPs, data analysis)

• Solid knowledge of GAAP, internal controls, and AP best practices

• Experience with 1099 preparation and vendor compliance

• Excellent organizational skills with the ability to manage competing priorities and deadlines

• Strong written and verbal communication skills; able to interface effectively across departments

• High degree of accuracy and attention to detail

PREFERRED QUALIFICATIONS

• Bachelor's degree in Accounting, Finance, or related field preferred

• AP automation platform experience (Tipalti, Coupa, Concur, Bill.com, or similar)

• Experience supporting external audits and preparing audit-ready workpapers

• Prior exposure to multi-entity or multi-currency AP environments