Job Title: Legal Assistant

Position Summary

The Legal Assistant provides administrative and clerical support to attorneys and paralegals to ensure efficient case management and client service. This role is responsible for maintaining organized client files, assisting with document preparation, managing communications, and supporting daily office operations.

The ideal candidate is detail-oriented, organized, and able to manage multiple priorities in a fast-paced legal environment.

Key Responsibilities

File & Case Management

• Open new client files and maintain organized physical and electronic case records
• Complete, scan, and upload legal forms and documents into the case management system
• Upload PDF documents to electronic discovery platforms
• File, sort, and maintain documentation in accordance with firm procedures

Document Preparation & Correspondence

• Draft and send routine correspondence and legal letters
• Request and follow up with clients regarding documentation related to potential legal claims
• Assist with document copying, scanning, and data entry

Client & Communication Support

• Communicate with potential and current clients via phone and email
• Contact clients to obtain necessary information and case updates
• Occasionally meet with clients to assist attorneys or paralegals
• Provide translation support during client meetings (Spanish preferred)
• Cover reception and incoming calls as needed

Administrative & Clerical Support

• Process and distribute incoming mail
• Scan and upload mail into the appropriate electronic files
• Perform general clerical and mailroom duties
• Assist team members with additional administrative tasks as assigned

Qualifications

Required

• Strong organizational and time-management skills
• Proficiency in Microsoft Office and basic document management systems
• Excellent verbal and written communication skills
• Ability to handle confidential information with professionalism

Preferred

• Previous experience as a Legal Assistant or in a law office environment
• Bilingual English/Spanish