Executive Assistant

Position Overview

We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative and operational support to senior executive leadership. This role requires exceptional communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced professional environment.

The ideal candidate is resourceful, polished, and capable of handling confidential information with discretion while supporting executive operations, strategic initiatives, and day-to-day administrative functions.

Key Responsibilities

• Manage complex executive calendars, including scheduling meetings, coordinating appointments, and arranging travel logistics
• Prepare agendas, presentations, briefing materials, reports, and follow-up action items for executive meetings
• Draft, review, and manage executive correspondence, communications, and documentation
• Coordinate leadership meetings, partner engagements, executive events, and board-related logistics
• Track key initiatives, deadlines, deliverables, and strategic priorities on behalf of executive leadership
• Serve as a liaison between executives and internal teams, clients, partners, and external stakeholders
• Handle highly confidential and sensitive information with professionalism and discretion
• Support expense reporting, administrative workflows, and executive reporting activities
• Assist with special projects and operational initiatives as assigned
• Anticipate executive needs and proactively resolve scheduling or administrative challenges

Qualifications

• Minimum of 7 years of progressive executive administrative experience
• At least 3 years of experience directly supporting C-suite executives, preferably CEOs or senior leadership teams
• Strong executive presence with excellent verbal and written communication skills
• Exceptional organizational, time management, and multitasking abilities
• Ability to prioritize competing demands in a fast-paced environment
• High level of professionalism, discretion, and attention to detail
• Proven ability to work independently and maintain confidentiality

Technical Skills

• Advanced proficiency in Microsoft Outlook, PowerPoint, Excel, and Word
• Experience coordinating virtual meetings, presentations, and executive reporting materials
• Familiarity with expense management and administrative systems preferred

Preferred Qualifications

• Experience supporting executives within a professional services, consulting, or public accounting environment
• Strong project coordination and stakeholder management experience