Accounts Payable Administrator

Position Overview

The Accounts Payable Administrator is responsible for supporting the day-to-day accounts payable operations, ensuring invoices are accurately processed, payments are properly documented, and vendor accounts are maintained in a timely and organized manner. This role involves reviewing and researching invoices, reconciling billing discrepancies, preparing payment batches, and coordinating with vendors and internal departments to resolve outstanding issues.

The ideal candidate is detail-oriented, dependable, comfortable working with numbers, and eager to contribute to a collaborative finance team. Previous accounts payable experience is essential, while exposure to manufacturing or industrial environments is considered an advantage.

Key Responsibilities

• Receive, review, research, and process accounts payable invoices to ensure accuracy and proper documentation.
• Prepare, balance, and reconcile invoice batches before submitting them to supervisors for review and approval.
• Match invoices against purchase orders, receiving documents, and other supporting records to verify accuracy and resolve discrepancies.
• Communicate with vendors regarding invoice questions, payment status, account discrepancies, and other inquiries.
• Organize, maintain, and file invoices and related accounts payable documentation.
• Assist with weekly and monthly check processing and other payment-related activities.
• Monitor outstanding invoices and follow up on missing documentation or approvals to support timely payment processing.
• Coordinate with internal departments and supervisors to address invoice discrepancies and ensure compliance with established procedures.
• Provide switchboard coverage and assist with incoming calls and general administrative support as needed.
• Maintain an organized, accurate, and efficient accounts payable workflow.
• Support company safety policies, procedures, and housekeeping standards in all daily activities.
• Work scheduled and unscheduled overtime, including weekends and holidays, as business needs require.
• Perform additional accounting and administrative duties as assigned.

Qualifications

Minimum Qualifications

• Bachelor's degree in Business or a related field, or at least one year of prior finance experience.
• 1–2 years of hands-on experience in Accounts Payable.
• Strong attention to detail and comfort working with numbers and financial records.
• Ability to review, process, and reconcile invoices accurately.
• Dependable, organized, and able to manage responsibilities while meeting deadlines.
• Positive attitude, strong work ethic, and willingness to learn and grow within the organization.

Preferred Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related discipline.
• Previous experience in an accounting or finance-related role.
• Experience working in a manufacturing, industrial, or similar operational environment.
• Familiarity with accounting or enterprise resource planning (ERP) systems.
• Experience with invoice processing, vendor communication, payment preparation, and account reconciliation.