Assistant Project Manager

Position Overview

We are seeking a detail-oriented and proactive Assistant Project Manager to support project operations, purchasing, documentation management, and project coordination activities. This role requires strong organizational skills, excellent communication abilities, and the capacity to work efficiently in a fast-paced environment while supporting project managers and internal teams.

Key Responsibilities

• Review factory order acknowledgements for pricing accuracy and shipment schedules.
• Notify Project Managers of any discrepancies related to delivery dates or order information.
• Coordinate with order entry personnel regarding pricing corrections and updates.
• Communicate with factory representatives to obtain revised pricing, delivery dates, and updated documentation when necessary.
• Organize and maintain purchase order documentation within project management systems, ensuring all records are properly filed and accessible.
• Track factory job quotations, monitor expiration dates, and provide timely updates to the project management team.
• Create, maintain, and manage Request for Information (RFI) logs for project teams.
• Monitor RFI deadlines, track responses, and follow up with contractors or stakeholders to help keep projects on schedule.
• Assist warehouse personnel with receiving materials and unloading shipments as needed.
• Operate warehouse equipment, including forklifts, when required and authorized.
• Assist in preparing change order documentation and inputting material costs into templates.
• Support project teams with administrative and coordination tasks as assigned.

Qualifications

• Proficiency in Bluebeam and Microsoft Excel.
• Ability and willingness to learn new software platforms and systems.
• Strong verbal and written communication skills.
• Excellent organizational, time management, and follow-up abilities.
• Ability to work efficiently in a fast-paced environment and manage multiple priorities.
• Comfortable assisting with warehouse operations when needed.
• Ability to lift and carry heavy boxes and materials as required.