Accounts Payable Specialist

Position Overview

We are seeking a detail-oriented and proactive Accounts Payable Specialist to support day-to-day accounts payable operations and provide excellent service to both internal and external stakeholders. This role is responsible for processing invoices, resolving discrepancies, reconciling vendor statements, and assisting with various accounting projects in a fast-paced environment.

The ideal candidate is highly organized, adaptable, and capable of managing multiple priorities while maintaining accuracy and professionalism. Strong communication skills, analytical thinking, and the ability to collaborate effectively with cross-functional teams are essential for success in this role.

Key Responsibilities

• Process vendor invoices accurately and timely, including purchase order and non-purchase order invoices
• Ensure invoices are properly coded and approved in accordance with company policies and procedures
• Verify recurring billing activities, including debt, medical/insurance, vehicle, and other monthly charges
• Respond to internal and external inquiries regarding invoice and payment status
• Research and resolve invoice discrepancies, payment issues, and vendor concerns
• Perform vendor statement reconciliations and assist with additional reconciliations as assigned
• Monitor and manage the Accounts Payable inbox, prioritizing urgent requests and action items
• Collaborate with employees, vendors, and stakeholders to ensure smooth AP operations
• Support ad hoc accounting projects and process improvement initiatives
• Maintain accurate records and documentation for audit and reporting purposes
• Assist in identifying opportunities to improve workflows and strengthen internal controls

Qualifications

• Minimum of 2 years of relevant accounts payable or accounting experience
• Bachelor’s degree in Accounting, Finance, Business, or a related field preferred
• Experience handling full-cycle accounts payable processes
• Ability to work effectively in a fast-paced and evolving environment
• Strong problem-solving skills with a curious and investigative mindset
• Experience working collaboratively within a close team environment
• Strong attention to detail and organizational skills

Technical Skills

• Proficiency with accounting systems and ERP platforms
• Advanced Microsoft Excel skills, including pivot tables and VLOOKUP functions
• Ability to work with large volumes of data accurately and efficiently

Skills & Attributes

• Excellent communication and customer service skills
• Strong analytical and troubleshooting abilities
• Self-starter with the ability to adapt to changing priorities and processes
• Ability to manage multiple tasks and meet deadlines
• Professional, collaborative, and team-oriented approach
• High level of accuracy and accountability in all work performed