Accounts Payable Administrator

Position Overview

The Accounts Payable Administrator is responsible for the accurate and timely processing of vendor invoices, payment batches, and related financial documentation. This role plays a key part in maintaining strong vendor relationships, ensuring proper reconciliation of invoices and receipts, and supporting weekly and monthly payment cycles.

The ideal candidate is detail-oriented, dependable, and comfortable working with numbers in a fast-paced environment. A strong commitment to accuracy, organization, and safety standards is essential.

Key Responsibilities

• Research, review, and process accounts payable invoices accurately and efficiently
• Reconcile invoices with purchase orders and receiving documentation
• Balance invoice batches and submit for supervisory approval
• Assist with weekly and monthly check runs and payment processing
• Organize and maintain invoice records and supporting documentation
• Respond to vendor inquiries and resolve discrepancies in a timely manner
• Support general accounting operations as needed
• Provide switchboard or administrative coverage as required
• Adhere to company safety policies, procedures, and housekeeping standards
• Work scheduled and unscheduled overtime, including weekends and holidays, as business needs require

Minimum Qualifications

• Bachelor’s degree in a Business-related field or
• Minimum of one (1) year of prior finance or accounting experience

Required Qualifications

• 1–2 years of experience in Accounts Payable
• Strong attention to detail and accuracy
• Comfortable working with numbers and financial data
• Dependable, reliable, and self-motivated
• Positive attitude with a strong work ethic
• Ability to work both independently and as part of a team

Preferred Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or Business
• Previous experience in an accounting-related role
• Manufacturing or industrial environment experience
• Exposure to accounting systems or ERP platforms