Looking for a Project Analyst and Project Assistant
Key Responsibilities/Duties:
• Perform daily project controls activities on numerous construction projects
• Ensure the consistency and standardization of project controls workflow
processes, forms, and contractor submittals
• Act as department administrator for local intranet site, including training,
content, and reporting
• Maintain integrity of Project and Construction Management database
• Input and maintain data integrity for construction projects and documentation into
Construction Management software/database
• Ensure proper processing of consultant and contractor pay requests
• Conduct audits of project controls on individual projects
• Support financial projections by analyzing consultant, employee, and subcontract labor
• Develop and maintain management plans as per contract guidelines
• Oversee and report performance and progress through analytical techniques to validate
cost and performance
• Develop and distribute a variety of reports and proposals
• Assist in developing processes and procedures for improved project controls
• Draft, edit, and finalize correspondence to contractors on various projects
• Generate, track and route contract change orders and time extensions
• Conduct classes to consultant and contractors and internal staff on using department
construction management database site
• Work with records management in archiving large amount of files
• Assist contractors to access construction sites via VMS system
• Setup and close out of projects in construction management database
• Provide reports and other documents for construction projects
• Attend pre-proposal and schedule and co-host pre-construction meeting with vendors
to introduce upcoming projects and coordinate bidding process
• Maintain contract submittal and RFI process on construction management database site
• Assist in setting up and facilitating construction meetings, including assembling
documentation, drafting delegation letter, obtaining and disbursing agenda and posting
recording of meeting
• Compile and publish project expenditures for all construction projects
Education/Experience:
• High School diploma or GED equivalency required
• Associate’s or Bachelor’s degree in Construction Management, or related major from a
public or accredited private academic institution preferred
• 1+ years related work experience in a similar project or construction administration role
required
Knowledge, Skills, Abilities and Behaviors:
• Knowledge of computer software, including Microsoft Office programs and internet
based data management systems
• Knowledge of Work Breakdown Structure
• Knowledge of construction techniques and practices
• Knowledge of accounting and data storage
• Knowledge of SharePoint
• Skill in performing basic calculations
• Excellent written and verbal communication skills
• Organizational skills
• Analytical skills
• Ability to prioritize and effectively handle multiple activities and responsibilities on
several projects at once
• Ability to meet scheduled deadlines
• Ability to establish and maintain effective working relationships
• Attention to detail
• Proficiency in the use of automated accounting and cost management systems
• A current, valid Texas driver's license is required
• A Transportation Worker Identification Credential (TWIC) must be obtained within 30