*No C2C or Associate Vendors*

Location: Spring, TX

Employment Type: Contract to hire

Schedule: Hybrid - 3 days onsite

The PMO Coordinator plays a critical role in supporting the Project Management Office by ensuring smooth coordination of project activities, maintaining accurate documentation, and facilitating effective communication across teams. This position requires strong organizational skills, advanced proficiency in Microsoft PowerPoint and Excel, working knowledge of Jira, and a solid understanding of Agile/Scrum methodologies and Stage Gate processes.

Key Responsibilities:

Project Coordination & Support

• Assist in planning, organizing, and monitoring project activities across multiple workstreams.
• Maintain project schedules, track milestones, and update project dashboards.
• Coordinate and schedule meetings, including steering committees, sprint reviews, and daily stand-ups.

Communication & Reporting

• Prepare high-quality presentations and reports for leadership and stakeholders using advanced PowerPoint skills.
• Draft and distribute project communications, status updates, and meeting summaries.
• Ensure consistency and clarity in all project documentation.

Stage Gate Process Support

• Prepare and maintain Stage Gate documentation for project approvals.
• Ensure all required deliverables are completed and submitted for each gate review.
• Coordinate gate review meetings and track decisions, risks, and actions.

Scrum & Agile Facilitation

• Organize and run Scrum ceremonies (daily stand-ups, sprint planning, retrospectives).
• Support Product Owners and Scrum Masters in maintaining backlogs and tracking progress.
• Promote Agile best practices within the team.

Governance & Compliance

• Ensure adherence to PMO standards, templates, and processes.
• Maintain accurate records of risks, issues, and decisions.

Stakeholder Engagement

• Facilitate effective communication and collaboration across departments.

Required Skills & Qualifications:

Technical Skills

• Advanced proficiency in Microsoft PowerPoint (complex presentations, templates, visual storytelling).
• Advanced Excel skills (pivot tables, VLOOKUP, charts, data analysis).
• Working knowledge of Jira for tracking Agile projects.
• Strong knowledge of Microsoft Office Suite (Word, Teams).
• Familiarity with project management tools (e.g., MS Project, Confluence).

Project Management

• Understanding of PMO processes, governance, and Stage Gate methodology.
• Experience with Agile/Scrum frameworks and ability to run Scrum meetings.

Soft Skills

• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Detail-oriented with the ability to manage multiple priorities.

Preferred Qualifications:

• Certified Scrum Master (CSM) or equivalent.
• Experience in a fast-paced, multi-project environment.