Administrative Assistant III (On-Site)

Escondido / San Diego County, CA | W2 | 12-Month Assignment (High Potential to Extend) | Full-Time, 40 hrs/week $25–$30/hr | Paid Holidays + Healthcare Stipend

Innovation Consulting LLC is hiring an Administrative Assistant III to support utility field operations in the North/East San Diego County region. This is a W2 staffed role expected to run 12 months, with strong likelihood of extension based on ongoing workload and performance. The position is 100% in-office in Escondido, California, supporting gas and electric operations teams in a fast-paced, highly structured utility environment.

Why this role: If you thrive on keeping busy operations running smoothly—coordinating schedules, assembling field packets, tracking permits, and handling high-volume administrative workflows—this is a stable, long-term opportunity inside a major California energy utility.

Job Summary

The Administrative Assistant III provides advanced administrative and operational support to a utility operations department overseeing gas and electric field operations. Daily responsibilities include managing calendars, preparing and distributing field work packages, pulling and organizing gas/electric system maps, tracking documentation, supporting standby and locating requests, preparing customer invoices, managing permits, and handling general office/clerical tasks.

Key Responsibilities

• Provide day-to-day administrative support for a utility field operations department and/or leadership team.
• Manage calendars, meetings, scheduling, and coordination across multiple stakeholders.
• Prepare, assemble, and distribute gas and electric field work packages for crews.
• Pull, print, organize, and maintain gas and electric system maps and supporting documents.
• Upload, track, and maintain project and operations documentation in utility systems.
• Submit and follow up on Standby Lineman and Locator requests; ensure accurate status tracking.
• Prepare customer invoices and support billing documentation accuracy and timeliness.
• Coordinate permit submissions, monitor approvals, and maintain permit logs.
• Perform general administrative/clerical support: phones, data entry, filing, scanning, supplies, and scheduling.
• Support special projects and ad-hoc operational needs as assigned.

Required Skills & Experience

• 3+ years of administrative assistant, office support, or operations support experience.
• Experience in utilities, energy, gas/electric operations, construction, engineering, or field services strongly preferred.
• Proficient with Microsoft Office (Outlook, Excel, Word, Teams); comfortable learning utility-specific systems.
• Excellent organization, communication, and time-management skills.
• Ability to multitask and prioritize time-sensitive tasks in a high-volume operations setting.
• Strong attention to detail and follow-through; able to work independently with minimal supervision.

Compensation & Benefits (W2 through Innovation Consulting LLC)

• $25–$30/hr (W2)
• Paid holidays
• $250/month Healthcare Stipend (Health Reimbursement Account)
• Full-time, on-site role in Escondido, CA
• 12-month assignment with high potential to extend

Work Environment

• 100% in-office supporting gas & electric field operations team.
• Location: Escondido / Northeast San Diego County, CA.
• Full-time schedule: 8 hours/day, 40 hours/week.
• Structured utility operations setting with steady workflow and clear processes.

Keywords

Administrative Assistant III, Administrative Assistant, Office Assistant, Operations Assistant, Utility Administrative Support, Energy Utilities, SDG&E, San Diego Gas & Electric, Gas Operations, Electric Operations, Field Operations Support, Work Package Preparation, Permit Coordination, Mapping Support, Standby Lineman Requests, Locator Requests, Customer Invoicing, Microsoft Office, Outlook, Excel, Teams, On-Site Administrative Role, Escondido CA, San Diego County, California Utilities.