#157538-1

Job Title: Executive Administrative Assistant

Location: 5 days a week onsite - Redmond, WA

Rate: $36-$38 / hour

Duration: Through 6/30/26 - expected to be an 18 month contract.

We are seeking an experienced Executive Administrative Assistant to support our client's Digital, a global IT services and technologies portfolio within their Commercial Division. This role is pivotal in enabling internal operations and ensuring seamless execution of high-impact initiatives. The ideal candidate will have recent high-tech experience, exceptional organizational skills, and the ability to thrive in a fast-paced, dynamic environment. This position offers the opportunity to work on strategic projects, collaborate with a diverse team, and contribute to a global organization that values innovation and culture.

Responsibilities

Reporting & Analysis

• Track and manage expense reports and travel bookings for leadership.
• Maintain accurate records of team activities and budgets.

Event Coordination & Logistics

• Plan and execute quarterly all-hands meetings, morale events, and recognition programs.
• Coordinate AV setup, material collection, and onsite logistics for large in-person events.

Calendar & Scheduling

• Manage complex calendars across multiple time zones.
• Schedule meetings and ensure alignment with organizational priorities.

Collaboration & Communication

• Partner with a community of five existing admins to support global operations.
• Serve as a liaison between leadership and internal teams to ensure smooth workflows.

Measurable Outcomes

• Successful execution of major campus move and related logistics by January.
• Timely and accurate completion of expense reports and travel arrangements.
• Delivery of quarterly all-hands events with zero logistical issues.
• Positive feedback from leadership and team on communication and collaboration effectiveness.

Required Qualifications

• Experience: 8–10 years in administrative roles, with leadership support experience.

Technical Skills:

• Advanced proficiency in Office 365 (Outlook, Excel, PowerPoint).
• Familiarity with our client's internal tools and policies.

Other Requirements:

• Ability to work onsite 5 days per week.

Preferred Qualifications

• Project management certification (PMP or equivalent).
• Proven experience in space planning and asset inventory.
• Background in event planning and team engagement initiatives.

Ideal Candidate Profile

The ideal candidate is a seasoned administrative professional with recent high-tech experience, exceptional organizational and communication skills, and a proactive mindset. They excel in managing complex schedules, coordinating large-scale events, and collaborating across diverse teams. A strong sense of ownership, adaptability, and ability to deliver under tight deadlines are essential for success in this role.