Job #: 163655-1

Job Title: Business Administrative Assistant | Group Assistant

Duration: Through 11/30/2026 (Extension Possible)

Location: Redmond, WA

Rate: $33/Hourly

We are seeking an experienced Administrative Assistant to provide operational and administrative support for a customer-focused engineering organization. This role will play a critical part in maintaining day-to-day team operations, coordinating activities, managing logistics, and ensuring a productive and organized work environment.

The successful candidate will support a highly collaborative team through a variety of administrative functions, including event coordination, office operations, device management, expense support, supply procurement, and team engagement initiatives.

Required Skills & Qualifications

Education

• High school diploma or equivalent required.
• Additional administrative, business, or office management training is preferred.

Experience

• Previous experience in administrative support, office operations, or team coordination.
• Experience supporting teams in a fast-paced business environment.
• Experience coordinating meetings, events, and logistics.
• Experience with expense management, purchasing, or procurement activities is preferred.

Core Skills

Administrative Operations

• Team support and office administration
• Operational coordination
• Document and information management
• Process execution and follow-through

Microsoft 365 & Business Tools

• Microsoft Outlook
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Teams
• Microsoft 365 productivity applications

Communication & Customer Service

• Strong verbal and written communication skills
• Professional customer service orientation
• Ability to collaborate effectively with diverse stakeholders

Organization & Execution

• Excellent organizational skills
• Strong attention to detail
• Ability to manage multiple priorities simultaneously
• Problem-solving and task prioritization abilities

Candidate Requirements

Required

• Ability and willingness to work onsite in Redmond, WA five days per week.
• Demonstrated administrative support experience in a professional environment.
• Experience supporting multiple operational and administrative functions simultaneously.
• Strong proficiency with Microsoft 365 applications.

Preferred

• Experience supporting customer-facing organizations.
• Experience with expense reporting processes.
• Experience with distribution group or alias management.
• Experience coordinating morale initiatives and team engagement activities.
• Experience with office space management and supply ordering.
• Experience with device management and operational support.

Assessment Process

The selection process may include up to three interview rounds focused on:

• Administrative support experience
• Team support capabilities
• Customer service skills
• Communication effectiveness
• Problem-solving approach
• Behavioral and situational-based interview questions

Performance Measurement

Success in this role will be measured through:

• Timely completion of assigned tasks
• Quality and accuracy of administrative support
• Responsiveness to team requests
• Resolution time for operational issues
• Effective coordination of meetings, events, and logistics
• Reliability and consistency in supporting team operations
• Ability to maintain a highly organized and efficient work environment

Key Responsibilities

Administrative Operations

• Provide comprehensive administrative support to a busy, fast-paced team.
• Support day-to-day operational activities and ensure timely completion of assigned tasks.
• Assist with policy and process adherence for team operations.
• Manage team aliases and distribution groups.

Meeting & Event Coordination

• Coordinate team meetings, morale events, and internal gatherings.
• Support logistics planning and execution for team events and activities.
• Schedule and organize meetings, including preparation and follow-up activities.

Office & Facilities Support

• Manage office supplies and replenishment requests.
• Coordinate space management activities and workspace logistics.
• Support facility-related operational needs.

Device & Asset Management

• Assist with device tracking, management, and operational support activities.
• Coordinate hardware-related administrative processes.

Financial & Expense Support

• Assist with expense reporting and financial tracking activities.
• Support procurement and purchasing processes.
• Coordinate administrative aspects of departmental financial operations.

Customer Service & Team Support

• Serve as a trusted administrative resource for team members.
• Respond to requests and support operational issues in a timely and professional manner.
• Help maintain a positive team culture through engagement and morale initiatives.

Travel Coordination

• Coordinate travel arrangements and related logistics as needed.

Unique Selling Points

• Join a highly collaborative and supportive team environment.
• Opportunity to support a customer-facing engineering organization.
• Exposure to a broad range of operational and administrative functions.
• Diverse responsibilities that offer variety and professional growth.
• Opportunity to contribute directly to team effectiveness, employee engagement, and operational excellence.
• Potential for assignment extension based on business needs and performance.

Top Required Skill Areas

1. Administrative Operations & Team Support
2. Event, Meeting & Logistics Coordination
3. Microsoft 365 Systems & Productivity Tools