#157495-1

Job Title: Administrative Support Specialist – AI Team

Location: 5X/WEEK Onsite: Redmond, WA

Rate: $28-$30/ hour

This role provides critical onsite administrative and operational support for our client's AI team, a premier organization driving innovation in search assistance and AI technologies. The position ensures smooth onboarding, event coordination, and team operations, contributing to one of our client's most strategic initiatives.

Key Responsibilities:

• Provide calendar support for senior leaders (CVP and Partner SWE Manager) as needed.
• Assist with onboarding new hires and interns.
• Support onsite events, including logistics, procurement, and vendor coordination.
• Manage aliases, discretionary expense budgets, and hiring progress tracking.
• Handle equipment check-in/out and inventory management.
• Collaborate on special projects and gap initiatives across the team.
• Offer backup support for administrative tasks and meeting coordination.

Required Skills & Qualifications:

Education:

• High school diploma or equivalent required; bachelor’s degree preferred.

Experience:

• Minimum 2+ years experience with Microsoft Office Suite.
• 2–4 years experience in event coordination and administrative support.
• Prior big tech experience is mandatory.

Core Skills:

• Exceptional organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Basic Excel proficiency (pivot tables and VLOOKUP not required).
• Ability to lift up to 10 lbs.
• High energy and proactive problem-solving mindset.

Candidate Requirements:

• Must have at least 18 months of tenure in prior roles.
• Onsite availability; remote work is not permitted.
• Comfortable working in a fast-paced, collaborative environment.
• Passion for customer service and event support.