Work Type: Remote | Full - Time

Work Schedule: Monday to Friday (Will mirror client’s schedule)

Time zone: US Time zone (Central Standard Time)

Holidays: United States of America (New Year’s Day, Memorial Day, 4th of July, Labor Day, Thanksgiving, and Christmas Day)

Salary: Up to PHP 60,000.00 per month

(Rate will depend on your experience, skill set, and the client’s approved budget)

Important:

This is an Independent Contractor role. Candidates are expected to provide their own work equipment, including a desktop and/or laptop, noise-canceling headset, webcam, and a reliable high-speed internet connection. Minimum device requirements include at least an Intel i3 processor (or equivalent) with 8GB RAM, unless a higher specification is required for the role.

About the company:

They are a well-established, family-owned distribution and supply company that has been serving the horticulture, greenhouse, and agricultural industry for over 75 years. Founded in the late 1940s, the organization has grown from a small local operation into one of the leading nationwide partners supporting professional growers, garden centers, greenhouse operations, and retail horticulture businesses across the United States. 

The company specializes in providing end-to-end solutions across the horticulture ecosystem, including grower supplies, greenhouse equipment, retail products, controlled-environment agriculture solutions, technical support, and operational consulting. Their reputation has been built on long-term customer partnerships, operational excellence, high-quality products, and a strong commitment to service.

With multiple distribution and service locations across the United States, the organization continues to invest in innovation, workforce development, and customer success while maintaining the values of a family-operated business. Their culture emphasizes collaboration, accountability, adaptability, and continuous improvement.

Role Summary:

We are seeking a highly organized and detail-oriented HR Admin Support / Onboarding Specialist to support daily Human Resources operations, onboarding coordination, temporary workforce administration, and cross-functional collaboration with hiring managers and IT teams.

This role plays a critical part in ensuring a smooth onboarding experience for new hires while maintaining accurate HR records, supporting workforce coordination, and assisting with administrative HR functions. The ideal candidate is proactive, process-driven, responsive, and comfortable managing multiple priorities in a fast-paced environment.

Responsibilities:

Onboarding Administration

• Coordinate and manage the full onboarding process for all new hires
• Ensure completion of onboarding documentation, compliance forms, and policy acknowledgements
• Monitor onboarding progress and follow up with employees and managers to ensure deadlines are met
• Support first-day readiness, including orientation schedules, onboarding materials, and system access coordination
• Reissue onboarding links and assist employees with onboarding-related issues as needed

IT Systems & Equipment Coordination

• Submit and manage IT service tickets for employee onboarding requirements
• Coordinate system access, software setup, account creation, and equipment requests
• Work closely with hiring managers to determine onboarding and equipment needs before employee start dates
• Partner with IT teams to ensure all onboarding requests are completed on time
• Track onboarding-related IT requests and escalate delays when necessary
• Assist employees with password resets and access-related concerns

Temporary Workforce Administration & Invoice Processing

• Support onboarding and tracking of temporary workforce employees
• Maintain accurate records of temporary worker assignments, status updates, and extensions
• Coordinate with hiring managers regarding workforce needs and assignment changes
• Review and process temporary staffing invoices for accuracy and completeness
• Investigate and resolve invoice discrepancies with staffing vendors and internal teams
• Ensure labor expenses are allocated to the correct departments and cost centers
• Track and document temporary-to-permanent employee conversions

HR Operations Support

• Serve as a primary point of contact for onboarding and HR administrative inquiries
• Collaborate with hiring managers and internal stakeholders to ensure smooth HR operations
• Assist the Head of Human Resources with administrative support, reporting, and special projects
• Maintain organized and confidential HR records and documentation
• Support process improvements related to onboarding and workforce administration

Qualifications and Skills:

• Previous experience in HR Administration, Onboarding, Recruitment Coordination, or HR Operations preferred
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Experience working with HR systems, onboarding platforms, or ticketing systems is a plus
• Strong attention to detail and ability to manage deadlines
• Proficiency in Microsoft Office Suite and Google Workspace
• Ability to work independently while collaborating across departments
• Experience supporting temporary workforce administration or invoice processing is an advantage