Bid Coordinator

Location: Novi, MI

Work Status: Full Time, Hybrid (1–2 days onsite)

Type: Contract-to-Direct

Benefits: Begin on Day 1

Compensation: Competitive Pay

Overview

We are seeking a detail-oriented Bid Coordinator to support new bid opportunities and provide ongoing project support to our Sales Team. This role is essential in managing project documentation, coordinating bid activities, and ensuring seamless communication between internal teams and external customers.

Who We’re Looking For

We are searching for a candidate with construction industry experience who is confident navigating project documents, identifying bid opportunities, and supporting the sales cycle. The ideal individual collaborates effectively, understands the bidding and construction process, and maintains strong attention to detail.

Key Responsibilities

Customer Relationships

• Serve as the primary point of contact for customers regarding job quote status.
• Send quotations to interested bidders.
• Add customers to bid lists and manage communications related to project documentation access.

Bid Opportunity Management

• Evaluate and facilitate new bid opportunities and RFQs.
• Create new bidding projects in the business system.
• Communicate the scope and requirements of projects to the Sales Team.
• Assist Sales Team with product specification approval processes.

Project Support

• Manage all project files, ensuring documentation is complete and organized.
• Communicate and distribute addenda, bulletins, and RFI information to the Sales Team.
• Maintain a strong understanding of company product lines and sales territories.

Requirements

• Experience with construction proposals and bid processes
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Ability to multi-task and stay organized
• Strong computer skills (PDF, Excel, Word)
• Background in HVAC or construction industries preferred
• Strong people skills and eagerness to learn and grow

Equal Employment Opportunity Commission (EEOC) Statement

Reliance One, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.



This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.