Administrative Assistant / Accounting Clerk (AP/AR Focus) – Direct Hire

Location: Wixom, Michigan – On-Site

Job Type: Full-time

Schedule: Monday – Friday, 8:00 AM – 5:00 PM

Pay: $20.00 – $25.00 per hour (based on experience)

Position Overview

We are seeking a reliable and detail-oriented Administrative Assistant / Accounting Clerk to support daily accounting operations and general office administration. This role will primarily assist with Accounts Payable (AP) and Accounts Receivable (AR) functions while helping maintain smooth day-to-day office operations. The ideal candidate is highly organized, comfortable multitasking, and experienced in handling financial records. Experience with QuickBooks is strongly preferred.

Key Responsibilities

Accounting & Financial Support

Accounts Payable (Outgoing Payments)

• Review and verify vendor invoices for accuracy and completeness
• Match invoices to purchase orders and supporting documentation
• Obtain internal approvals before payment processing
• Process vendor payments via check, ACH, and wire transfers
• Maintain accurate vendor records and payment history in QuickBooks

Accounts Receivable (Incoming Payments)

• Generate and distribute customer invoices in a timely manner
• Post and apply customer payments to appropriate accounts
• Monitor accounts for overdue balances and assist with collections
• Follow up with customers regarding outstanding invoices

Reconciliation & Reporting

• Reconcile bank statements, credit card statements, and general ledger accounts
• Assist with month-end closing processes
• Prepare Accounts Receivable aging reports and other financial reports as needed
• Ensure accuracy of financial records through consistent data entry and reconciliation

Vendor & Customer Relations

• Respond to vendor and customer inquiries regarding invoices and payments
• Investigate and resolve billing discrepancies or disputes
• Maintain organized and accurate financial documentation and records

Compliance

• Ensure compliance with company policies, accounting procedures, and internal controls
• Assist with maintaining records for audits and financial reporting
• Support adherence to applicable tax regulations and financial policies

Administrative & Office Support

• Answer incoming phone calls and respond to customer inquiries
• Communicate professionally with customers, vendors, and team members
• Maintain organized physical and digital filing systems
• Scan, file, and archive financial and administrative documents
• Sort and distribute incoming mail and prepare outgoing correspondence
• Photocopy and print documents for staff as needed
• Perform general clerical and administrative duties

Office Operations

• Greet visitors and provide front-desk assistance when needed
• Assist with booking travel arrangements when required
• Manage multiple tasks and priorities in a fast-paced office environment
• Help ensure office equipment operates properly by coordinating preventative maintenance and repairs
• Assist with evaluating and organizing office equipment and supply needs

Qualifications

• Experience with QuickBooks strongly preferred
• Strong attention to detail and organizational skills
• Excellent verbal and written communication skills
• Ability to multitask and meet deadlines in a busy office environment
• Proficiency in data entry and general office software
• Professional attitude and strong customer service skills
• High school diploma or equivalent required

Preferred Experience

• Data entry: 1+ year
• Administrative or office support: 1+ year
• Bookkeeping or accounting support: 1+ year
• Customer service: 1+ year
• Administrative Assistant experience: 3+ years preferred

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Retirement plan
• Paid time off

Additional Information

This position is open to applicants of all ages, including those without a college degree. Candidates under 18 may apply where legally permitted.

Reliance One, Inc. is an Equal Opportunity Employer. We provide equal employment opportunities to all employees and applicants and prohibit discrimination and harassment of any kind, without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local laws.