Estimator & Pre-Production Coordinator - Residential Remodeling

Are you ready to be the backbone of smooth project execution? Do you thrive on details, timelines, and turning design dreams into reality? Are you the person who can juggle multiple moving parts while keeping your cool? Are you someone who takes pride in getting orders right the first time, every time? If you're nodding yes, we want to hear from you! 

Patrick A Finn Ltd Custom Homes and Remodeling is looking for an Estimator & Pre-Production Coordinator who can bridge the gap between design and production—someone who loves the satisfaction of seeing a project go from estimate to installation flawlessly. 

About Patrick A. Finn Ltd Custom Homes and Remodeling 

For over 30 years, Patrick A Finn Ltd Custom Homes and Remodeling has been delivering exceptional craftsmanship and superior customer service to homeowners throughout the Chicago area. We specialize in full-scale residential remodels with an average project size of around $350K, bringing old-world Irish craftsmanship into modern homes with meticulous attention to detail. 

Our team of 8 dedicated professionals lives by four core values: Integrity, Passion, Craftsmanship, and Superior Customer Service. We're a fun, sassy, family-focused company where quick wit and sarcasm are part of our daily language—but so is genuinely having each other's backs. We believe in being better, not bigger, focusing on quality and personalized service rather than just growing our numbers. 

We're proud of our Irish heritage and old-world craftsmanship approach, and we're building a team for the long haul—people who want to be along for the ride as we continue to grow and evolve over the next several years. 

Learn more about us here : https://www.patrickafinn.com/ 

Summary of Responsibilities 

This dual role combines accurate estimating with thorough pre-production coordination. You'll create project estimates during the design phase, manage budgets, solicit bids from trades and vendors, and then transition projects smoothly into production. You'll be the detail-oriented organizer who ensures nothing falls through the cracks—from initial pricing to final project handover. This position will work closely with our Designer, Production Manager and Business Development person to keep projects running efficiently, on schedule, and within our defined margins. 

Essential Functions 

• Estimating 
• Create accurate project estimates using Sage Estimating Database and review plans for potential issues 
• Solicit and evaluate bids from trades and vendors; maintain up-to-date pricing 
• Monitor budgets, alert team to potential overruns, and complete Change Order pricing within 24 hours 
• Review Budget vs. Actual Reports and write detailed project scopes for subcontractors and clients 
• Production Coordination 
• Maintain complete project documentation in physical binders and CoConstruct 
• Schedule and attend project meetings, pre-construction meetings, and trade walkthroughs 
• Solicit bids for materials (cabinets, countertops, tile, trim), present quotes to clients, and order approved items 
• Apply for building permits, coordinate deliveries, and support the Production Manager with scheduling 
• Create purchase orders, finalize project details, and transition clients through Warranty phase 

Education, Experience, and Skills Required 

• Experience: 3-5+ years in construction estimating, pre-construction coordination, or related field (residential remodeling experience strongly preferred) 
• Technical Skills: Proficiency with construction estimating software (Sage experience a plus); strong Excel skills; comfortable learning project management platforms like CoConstruct and Sage 
• Construction Knowledge: Understanding of construction methods, materials, sequencing, and trade coordination 
• Communication: Excellent written and oral communication skills—ability to write clear, detailed scopes and communicate effectively with subcontractors, vendors, designers, and clients 
• Organizational Skills: Exceptional attention to detail with ability to manage multiple projects simultaneously 
• Education: Construction Management degree or equivalent experience preferred but not required 

Compensation  

• $60,000 - $80,000 annually, including performance-based bonus potential 
•  Benefits package includes: 
• Health insurance 
• 401(k) program 
• Paid time off 
• Mileage reimbursement for site visits 
• Company-provided laptop/iPad 
• Work Schedule: Monday-Friday, 8:30 AM - 5:00 PM (some flexibility available) 
• Opportunity for salary growth as company grows 

How to Apply 

• Submit an updated resume and cover letter 
• Be prepared to provide 3 professional references 

We have a formal recruiting process and have a relationship with Zephyr Connects LLC, whom we use for the screening and hiring process. If you are selected for the next step you will get instructions from Thalia within 3 days of your submission. Everyone will be contacted.   

Patrick A Finn Ltd Custom Homes and Remodeling provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Patrick A Finn Ltd Custom Homes and Remodeling complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.  

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