Role: Executive Assistant

Location: Remote (LATAM)

Rate: $2,000–$2,500/month

Benefits: PTO and Holiday Calendar

Company: Integral

ABOUT THE COMPANY

Integral is an employee experience agency on a mission to change the future of work, for good. We help leaders and their teams bring clarity, compassion, and intelligent action to complex organizational challenges—through communications, culture work, and transformation projects grounded in real research (including our own Integral Index).

• We’re ~20 humans (and one extremely committed office dog) who care deeply about:
• Doing excellent, thoughtful work for our clients
• Creating a meaningful, equitable experience for our own team
• Building a company that’s worth owning—financially and emotionally—for the people who work here

We’re proudly remote-friendly, anchored by a warm, decidedly un-corporate office in Manhattan that doubles as a creative space and client magnet.

WHAT WE’RE LOOKING FOR

We’re looking for a full-time Executive Assistant who sees calendar and time management as a craft. Someone who doesn’t just schedule meetings, but thoughtfully designs days—balancing focus, energy, relationships, and real life. You take pride in creating order, protecting time, and making complex schedules feel intentional and humane.

This role is for someone who wants to be a true partner to senior leadership, bringing judgment, confidence, and proactive decision-making to how time is spent. You will act as a central point of access to senior leadership, helping manage how and when people engage with the team.

IN THIS ROLE, YOU WILL

• Serve as a central Executive Assistant across three leaders, spending approximately 50% of your time supporting the CEO and 25% each supporting two Senior Vice Presidents.
• Treat calendar management as a strategic function—designing days and weeks that allow leaders to do their best thinking and work, while owning complex, multi–time zone scheduling across travel, transitions, meals, and personal commitments. 
• Act as a gatekeeper by prioritizing requests, declining or reshaping meetings when they aren’t the best use of time, including identifying redundancies, blockers, or opportunities to delegate
• Make informed recommendations about which meetings matter most, rather than defaulting decisions upward, based on goals, relationships, and current priorities
• Manage inboxes and communication flow to reduce noise, protect focus, and represent leaders with confidence and discretion in written communication
• Build in and defend personal time, ensuring leaders have space outside of work
• Coordinate with external stakeholders, partners, and prospective clients with a polished, professional presence
• Notice where work or decisions are stalled and proactively help move things forward through coordination, follow-up, or reframing requests
• Plan and book travel when needed, with strong attention to logistics, preferences, and context
• Support light personal coordination for the CEO in partnership with their family calendar
• Ability to work both synchronously and asynchronously using Slack, email, and Asana while staying highly organized and responsive

YOU’LL SUCCEED IF YOU HAVE

• 3–5+ years of experience supporting senior leaders as an Executive Assistant or similar role
• A reputation for being exceptional at calendar and time management—not just organized, but thoughtful
• Strong judgment and the confidence to push back respectfully
• A proactive, ownership-driven approach—you anticipate needs and act before being asked
• Clear, professional written communication skills
• Comfort working independently in an asynchronous environment
• Experience with Google Workspace, Slack, Asana, and virtual meeting tools
• High attention to detail, especially around scheduling, logistics, and travel

NICE TO HAVE

• Experience supporting founders or C-suite leaders
• Background in agency, consulting, or professional services environments
• Interest in long-term growth, including potential paths toward Chief of Staff or Operations roles
• Comfort joining select meetings for context (not note-taking)

WHY JOIN THIS TEAM

This is a role where your craft matters. You’ll be trusted to shape how senior leaders spend their time—and in doing so, directly influence the health and effectiveness of the organization. Integral values thoughtful work, professional growth, and sustainable rhythms, and you’ll be supported as a core part of the team.



ABOUT TALENT SCOUT

Talent Scout connects top creative, marketing, and operations professionals across Latin America with leading U.S. brands and agencies. We specialize in long-term, full-time placements—so when you join through Talent Scout, you’re not freelancing or temping. You’re becoming a core part of a client’s team, supported every step of the way.

We handle recruiting, vetting, compliance, and payroll so you can focus on doing great work while we keep everything running smoothly behind the scenes. If you want meaningful work with global impact, you’re in the right place.