Location: LATAM

About Proppel

We connect LATAM talent with remote work opportunities in the most exciting companies worldwide.

If you're looking for the opportunity to develop your skills and work with some of the best and most exciting companies in the US and beyond, Proppel can help.

What we're looking for 

A fast-growing US-based health and wellness company is looking for a highly organised Executive Assistant to support their founder and CEO directly. This is a lean, process-driven team where precision, autonomy, and a proactive mindset are everything. If you thrive in a fast-paced environment and love bringing order to complexity, this role is for you.

What You’ll Be Doing

• Manage the CEO's calendar and coordinate meetings across time zones with accuracy and care.
• Handle AI-powered note-taking during meetings and distribute clear, well-structured summaries to all relevant attendees.
• Prepare daily morning briefings and keep the CEO informed and prepared for what's ahead.
• Build and maintain organised digital file systems and document structures that the whole team can rely on.
• Own follow-up coordination, tracking action items from meetings, and sending timely reminders to keep things moving.
• Support with personal admin tasks as needed, with scope defined by the CEO.

Requirements

• Strong calendar and meeting management skills with an eye for detail.
• Hands-on experience with AI tools for note-taking, summarising, and briefing.
• High tech fluency and comfort picking up new tools quickly (Asana experience is a strong plus).
• Exceptional organisational instincts, from file architecture to follow-up systems.
• Strong written English and a commitment to quality in every output.
• A self-starter attitude, you can take a brief and run with it without needing constant direction.

Nice to Have

• Previous experience supporting a founder or C-suite executive.
• Comfort managing both professional and personal admin tasks in a trusted capacity.
• Interest in health and wellness.

Benefits

• Competitive USD salary
• 100% remote work
• Two weeks of Paid Time Off.
• Company holidays.

Disclaimers:

*You are applying to work with an international company. Make sure your CV is in English, otherwise your application can't be considered.

*We consider candidates from all around LATAM.

*If you don't have a formal portfolio, please share a Drive with various samples of your work.

*Please note this is a contractor position: As a contractor, you are responsible most of the time for managing your own contributions to social security, health insurance, and any applicable taxes or obligations in your country of residence. This can vary depending on the client. For contractor FAQs, please visit our website.