Accounts Payable Specialist

Responsibilities

• Process high-volume vendor invoices accurately and timely, ensuring proper coding and approvals.
• Match invoices to purchase orders and receipts.
• Prepare and process weekly or biweekly check runs, ACH, and wire payments.
• Reconcile vendor statements and resolve invoice discrepancies or payment issues.
• Maintain organized and accurate accounts payable records and documentation.
• Respond to internal and external inquiries regarding invoice and payment status.
• Assist with month-end close activities related to accounts payable, including accruals.
• Ensure compliance with company policies, accounting standards, and internal controls.
• Support audits by providing requested documentation and explanations.
• Collaborate with purchasing, receiving, and finance teams to improve AP processes.

Qualifications

• 2+ years of accounts payable experience, preferably in a high-volume environment.
• Strong understanding of accounts payable processes and general accounting principles.
• Experience with ERP or accounting systems (e.g., NetSuite, SAP, Oracle, QuickBooks, or similar).
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• High attention to detail with strong organizational and time-management skills.
• Ability to meet deadlines in a fast-paced environment.
• Strong communication and problem-solving skills.
• Ability to work independently and quickly adapt to new systems and processes.