Role Overview

We are seeking a People Engagement Coordinator who is energetic, organized, and proactive. This role will support company culture and recruiting through meaningful internal events, dynamic training programs, and well-executed recruitment activities. You'll be a part of a collaborative, high-performing team, driving initiatives that enhance both employee and candidate experience.

Key Responsibilities

1. Internal Event Planning & Execution

• Plan and coordinate internal events (team-building, training offsites, externships)
• Work with stakeholders to design events that are safe, engaging, and aligned with goals
• Conduct venue/vendor research and coordinate logistics (venue, catering, shipping)
• Project manage multiple events simultaneously with high attention to detail
• Serve as a welcoming host: greet attendees, facilitate participation, resolve real-time issues
• Support event setup and teardown
• Gather stakeholder feedback and refine processes for future events
• Assist in onboarding training for new hires alongside IT and internal trainers

2. Recruiting Coordination & Promotion

• Support campus and non-campus recruiting efforts
• Communicate with universities, clubs, and faculty to boost brand visibility
• Plan and attend info sessions, networking events (e.g., pizza nights, coffee chats)
• Manage logistics: venues, inventory, shipping, catering, accommodations
• Coordinate candidate travel and scheduling
• Maintain applicant tracking systems, track candidate touchpoints
• Update job boards like Handshake, manage interview bookings and events
• Maintain contact lists, plan timely reach-outs, and nurture candidate relationships
• Train internal team members on effective campus engagement
• Support non-campus recruitment coordination as needed

3. Operational & Outreach Support

• Help drive internal projects across Ops and Marketing teams
• Assist with community outreach, charity work, and corporate gifting initiatives
• Support office maintenance and logistics coordination
• Organize pre-travel logistics for marketing, recruiting, and operations travel
• Handle other ad hoc tasks to improve business operations

Core Competencies

• Strong organizational and time-management skills
• Exceptional attention to detail without sacrificing speed
• Tech-savvy: Intermediate Excel and PowerPoint skills required
• Confident using basic tools (maps, budgets, spreadsheets); good camera skills are a bonus
• Communicates clearly, both verbally and in writing
• Adapts to various working styles and executive preferences
• Self-starter with minimal need for supervision
• Team-oriented and solutions-focused
• Process-oriented: follows systems and recommends improvements
• Professional, personable, and positive in high-pressure settings

Qualifications

• Bachelor’s degree in any field (equivalent experience considered)
• Minimum 3 years of relevant professional experience
• Willingness to travel for short trips throughout the year (Jul, Aug, Sept, Oct, Feb, Mar)