Do you have 2+ years of nonprofit office management and scheduling experience?

We are currently searching for an Office Manager for a Healthcare Association. The position is full-time, temporary, and onsite in Alexandria, VA.

ORGANIZATION TYPE: Healthcare Association

LOCATION: Onsite (Alexandria, VA)

POSITION TITLE: Office Manager

SCHEDULE: M-F, 9a-5:30p

DURATION: Temporary (3-6 months)

HOURLY PAY: $25.00/hour

Is This Your Dream Job: The Office Manager will manage the administrative and operational functions of the Public Policy and Research (PPR) Division to ensure effectiveness, efficiency, and safety.

Our Ideal Candidate:

• Associate’s degree and/or 2+ years of related office experience
• Strong organizational skills with attention to detail.
• Resourceful and able to problem-solve and take initiative in a changing workplace environment.
• Must communicate effectively, anticipating needs and keeping staff informed of problems or issues affecting workflows, processes, and procedures.
• Proficient project manager
• Proficiency in Microsoft Office Suite applications (Word, Excel, Outlook)

How You Will Spend Your Day:

Manages Division’s daily operations.

• Schedules weekly PPR division staff meetings and organizes rotating meeting facilitators.
• Provides general support to visitors including Bethesda-based staff by assigning available office spaces and providing general administrative support.
• Processes incoming, outgoing, and priority mail. Coordinates with the Bethesda office to schedule courier runs.
• Manage and control office and parking access by distributing keys, security cards, parking permits, garage access, and security fobs for building and parking access.
• Maintain division office calendar and publications listings.
• Serves as point person for maintenance, mailing, shipping, supplies, equipment, billing, and errands.

Support PPR staff with onboarding, exiting, and Human Resources and Information Technology requests.

• Coordinates with Organization’s Human Resources Department and the Deputy Director of Office Services on staff onboarding and exiting.
• Schedules and processes paperwork for new employees; collect proper identification and arrange pickup of office equipment for telework employees as well as drop off Organization property and equipment for departing employees.
• Coordinates with the IT department on all office equipment, particularly securing equipment for employee onboardings and separations.
• Provides guidance on corporate procedures and office protocols.

Works cross-divisionally to manage the flow of Human Resources, financial and operational documents, and information. 

• Understands Organization’s organizational chart to efficiently triage calls and email queries appropriately, to include regular contact with Bethesda’s Deputy Director of Office Services.
• Partners with Human Resources, Finance, Operations, and other divisions on projects requiring PPR Division.
• Works with Finance to sign corporate checks, as needed.
• Coordinates with building management to ensure the security and safety of Alexandria office staff, visitors, and equipment.
• Manage relationships with vendors, service providers, and Alexandria property managers to ensure timely responses to inquiries.

Provide administrative support to key PPR Division leaders.

• Process expense reports and AMEX reimbursement paperwork for PPR’s Senior Vice President, and other senior staff.
• Gather materials and submit Quarterly and Mid-Year Lobbying Reports as required by federal law.
• Provides administrative support including scheduling meetings for the Director of Operations and the Director of Regulatory Affairs.  

Serve as the Communications Liaison to Comittees.

• Supports Committee Staff Leads with organizing meetings, tracking attendance, and preparing committee documents.
• Coordinates shipping and freight pick-up for conference materials and supplies.
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We’d love to hear from you.

If this sounds like the job for you, we would love to help make that happen. Please click “Apply” to submit your resume.

Know a friend who would be a great fit? Feel free to send us their resume to bbrown@cnpstaffing.com.

Is this position not a great fit?

For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at www.careersinnonprofits.com.

Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.