Do you have administrative support experience?

We are currently searching for an Administrative Assistant for a Research, Policy, and Advocacy organization located in either Palo Alto, CA, or Washington, D.C. This is a Full-Time, Hybrid (to be determined upon hiring), Temporary (through Dec. 31, 2025) assignment.

ORGANIZATION TYPE: Research, Policy, and Advocacy

LOCATION: Palo Alto, CA or Washington, D.C.

POSITION TITLE: Administrative Assistant

SCHEDULE: Hybrid (TBD upon hiring); Full Time (37.5 hrs./wk.)

DURATION: Temporary (through Dec. 31, 2025)

HOURLY PAY: $28-30/hour

Is This Your Dream Job: The Administrative Assistant will provide essential support to the Executive Director, Chief of Policy and Programs, Director of Research, and possibly the COO during a busy year-end period.

Our Ideal Candidate:

• Minimum of 5 years of administrative experience, preferably in a nonprofit or mission-driven organization
• Strong skills in calendaring, travel coordination, and expense reporting
• Experience supporting internal operations and event logistics
• Proven ability to manage ad hoc tasks and shift priorities
• Excellent organizational, communication, and interpersonal skills
• Comfortable working in a hybrid environment (in-office and remote)

How You Will Spend Your Day:

• Coordinate internal meeting scheduling and calendar management
• Arrange executive and team travel, including booking transportation and accommodation
• Prepare and process expense reports in alignment with nonprofit policies
• Support internal operations such as webinars, team events, and holiday gatherings
• Provide general administrative support, including document preparation, meeting logistics, and communications
• Handle ad hoc requests and tasks with flexibility and professionalism
• Collaborate with cross-functional teams to ensure smooth operations
• Maintain confidentiality and uphold the organization’s values in all interactions

We’d love to hear from you.

If this sounds like the job for you, we would love to help make that happen. Please click on the "Apply" button below to apply for the role.

For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at www.careersinnonprofits.com. 

Careers In Nonprofits is an equal opportunity employer. Empowered by the #ILoveMyJob mission, we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector.  

Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.