Do you have 3+ years of providing executive-level support?
Are you a self-starter with a strong attention to detail?
We are currently in search of an Executive Assistant for a Healthcare Association. The position is hybrid in Washington, DC. This is a full-time, temporary to permanent position.
ORGANIZATION TYPE: Healthcare Association
LOCATION: Washington, DC (Hybrid)
POSITION TITLE: Executive Assistant
SCHEDULE: 40 hours/week
DURATION: Temporary-to-Perm
HOURLY RATE: $30.00 - $33.00
Is This Your Dream Job? This position will provide executive administrative support to the CEO and Chief of Staff, while collaborating with internal staff, assisting with projects, and supporting board members. The ideal candidate will be proactive and exude professionalism through their customer service skills.
Our Ideal Candidate:
· Bachelor’s degree or equivalent experience
· 3-5 years of experience as an Executive Assistant
· Proficient with MS Office and meeting platforms such as Zoom and Teams
· Familiarity with software and project management tools – SCORO is a plus
· Excellent communication skills, particularly in a virtual environment
· Strong attention to detail, specifically with scheduling and calendar management
· Prior experience working at a non-profit organization
How You Will Spend Your Day:
· Manage the CEO’s calendar, scheduling, meeting preparation, and follow-up, including notetaking as needed.
· Coordinate CEO’s speaking requests and engagements and provide same support to Chief of Staff when needed.
· Arrange comprehensive travel plans, itineraries, and documents for meetings. Submit required travel reimbursement and receipt documentations.
· Complete timesheets for CEO.
· Prepare/update PowerPoint presentations on behalf of the CEO/Chief of Staff.
· Provide administrative support for Board of Directors meetings, including compiling meeting minutes.
· Provide in-office oversight including meeting preparations and supply organization.
· Collaborate cross-functionally to ensure smooth coordination, consistent information flow, and operational efficiency.
· Support the planning and execution of on-site educational events as needed.
· Implement and monitor project management steps as needed.
· Provide administrative support through processing bank deposits and mail, managing the phone line and email inbox, and assisting with website review for accuracy.
· Oversee the management of the weekly staff meeting documentation and notetaking.
· Support member engagement duties and activities.
· Assist in maintaining and building accurate contacts of all stakeholders.
· Maintain a high-level of confidentiality.
We’d love to hear from you.
If this sounds like the job for you, we would love to help make that happen. Please apply using the link below.
For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at www.careersinnonprofits.com.
Careers In Nonprofits is an equal opportunity employer. Empowered by the #ILoveMyJob mission, we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector.
Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.