Do you have experience managing donor databases and fundraising operations?

Are you good with Raiser’s Edge NXT?

We are currently in search of a Development Database and Operations Officer for a Educational Nonprofit. The position is Hybrid in Newark, NJ. This is a Part-time, temp position.

ORGANIZATION TYPE: Educational Nonprofit

LOCATION: Newark, NJ

POSITION TITLE: Development Database and Operations Officer

SCHEDULE: Part-time, 20-25 hours/week, In Persson, Ideally working Mon-Wednesday.

DURATION: Temporary

HOURLY RATE: $26.00 - $28.00

Is This Your Dream Job? The Donor Database and Operations Temp reports to the VP of Development and serves as a key member of the fundraising team. This position manages donor database operations, gift processing, prospect research, reporting, and fundraising systems. The role is responsible for maintaining data integrity, overseeing donation platforms and database administration, generating reports and dashboards, and providing accurate and timely fundraising information to support development efforts. Working closely with Development, Finance, and Communications staff, this position helps strengthen fundraising performance through effective database management, operational support, and data-driven decision-making.

Our Ideal Candidate:

·       3–5 years of experience in donor database management, development operations, prospect research, or nonprofit fundraising operations.

·       Proficiency with Raiser’s Edge NXT required, including database administration, reporting, and gift processing.

·       5+ years of overall experience in nonprofit development, fundraising, or advancement roles.

·       Strong written and verbal communication skills with the ability to collaborate effectively across teams.

·       Demonstrated sound judgment, discretion, and professionalism when handling confidential donor information.

·       Highly detail-oriented with a commitment to data accuracy and process improvement.

·       Strong analytical and problem-solving skills with the ability to translate data into actionable insights.

How You Will Spend Your Day:

·       Serve as Raiser's Edge NXT administrator, managing all aspects of the donor database, customizations, and integrations

·       Execute and maintain all areas of donor record keeping, including gift processing, acknowledgments, pledge agreements, contact information and biographical data

·       Ensure data integrity and consistency across the database; conduct regular data audits and cleanup to maintain accurate donor records

·       Generate reports and mailing lists for development team In partnership with the VP, Development, create and maintain dashboard reports for tracking KPIs and fundraising progress

·       Provide training and ongoing support to development staff on database best practices, functionality, and reporting capabilities

·       Manage technical support relationships as needed

·       Conduct research on potential donors and analyze existing donor data to identify prospects ready for cultivation or portfolio assignment in partnership with the VP, Development, analyze individual giving trends across donor segments, giving levels, and campaign periods to identify patterns and opportunities for growth 

·       Translate complex data into compelling narratives and strategic recommendations that inform fundraising priorities and resource allocation 

·       Create donor profiles and prospect lists to support development officers in cultivation and solicitation efforts

·       Make strategic recommendations to the VP of Development and development officers based on data analysis and research findings

·       Maintain prospect research resources and tools; stay up-to-date on wealth screening and research methodologies

·       Prepare weekly and monthly reports on revenues, receivables, and progress toward fundraising goals

·       Reconcile gift revenue monthly, quarterly, and annually with the VP of Finance to support the development of accurate financial records and a smooth annual audit process

·       Own gift processing workflow, ensuring timely and accurate entry of all contributions, and maintaining gift documentation

·       Generate gift acknowledgements and coordinate donor correspondence 

·       Manage all donation platform technologies and integrations, including online giving platforms, event registration systems, and payment processors

·       Coordinate with vendors including printers and mail houses to deliver strategic appeals materials

·       Monitor and coordinate responses to the development department email account

·       Contribute to the smooth execution of organization’s major fundraising events by maintaining donor and sponsor information, managing guest lists, and providing operational support

·       Facilitate on-site payment processing and gift entry at fundraising events, troubleshooting technical issues with donation platforms, credit card processing, and donor database access in real-time

·       Support and attend additional donor cultivation and stewardship events as needed, typically 4-6 events annually, with roles including tech management, guest check-in, or event setup

·       Collaborate with the Manager of Communications on development communications, providing donor data and mailing lists as needed

·       Support donor acquisition and retention campaigns through list creation, segmentation, and tracking of campaign results

We’d love to hear from you.

If this sounds like the job for you, we would love to help make that happen. Please apply using the link below.

For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at www.careersinnonprofits.com.

Careers In Nonprofits is an equal opportunity employer. Empowered by the #ILoveMyJob mission, we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector.

Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.