Do you have hands-on experience navigating the NYC PASSPort system?

Have you managed government grants, including budget approvals, compliance documentation, and reimbursement submissions?

We are currently in search of a PASSPort & Grants Management Specialist for a Community-Based Organization. This is a fully remote, project-based opportunity supporting the organization's NYC PASSPort registration and ongoing city grant administration.

ORGANIZATION TYPE: Community-Based Organization

LOCATION: Fully Remote

POSITION TITLE: PASSPort & Grants Management Specialist

SCHEDULE: Flexible, project-based hours depending on organizational needs

DURATION: Temporary, ongoing project-based assignment

HOURLY RATE: $35/hour

Is This Your Dream Job?

Are you experienced with New York City's PASSPort system and familiar with the requirements involved in maintaining an organization's eligibility for city funding? This is an opportunity to provide hands-on grants management support to a community-based organization that needs assistance getting its grant administration processes organized and up to date.

The organization is seeking an independent and resourceful professional who can take ownership of PASSPort registration, grant documentation, budget approvals, and reimbursement submissions. Working directly with the organization's board members, you will help ensure grant requirements and deadlines are met while providing guidance through the city's funding processes.

This is a flexible, project-based engagement. The initial workload is expected to be approximately 20–40 hours, with additional projects arising as needed. Hours may vary significantly, with periods of active work followed by weeks without assignments.

Our Ideal Candidate:

• Has direct, hands-on experience navigating the NYC PASSPort system.
• Has experience with PASSPort registration, annual requalification, and procurement-related requirements.
• Brings grants management experience, particularly with government or municipal funding.
• Understands grant compliance, budget approvals, documentation, and reimbursement processes.
• Communicates effectively and can explain technical or administrative processes to nontechnical stakeholders.
• Familiarity with NationBuilder and general technology troubleshooting is a plus.

How You Will Spend Your Day:

• Complete the organization's annual NYC PASSPort registration and requalification requirements.
• Maintain the organization's active and qualified status within the PASSPort system.
• Review and organize outstanding documentation and historical information related to existing City Council discretionary grants.
• Assist with grant administration, including tracking requirements, deadlines, activities, and compliance documentation.
• Support new city grant funding through budget preparation, submission, and approval processes.
• Prepare and submit grant reimbursement requests, ensuring all required supporting documentation is organized.
• Coordinate with board members to collect information related to grant-funded activities, seminars, and events.
• Provide occasional basic technology assistance to board members as needed.



We'd love to hear from you.

If this sounds like the job for you, we would love to help make that happen. Please apply using the link below.

For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at www.careersinnonprofits.com.

Careers In Nonprofits is an equal opportunity employer. #ILoveMyJob

Due to the volume of applications we receive, we are unable to respond to every applicant individually. If your experience aligns with the position, a recruiter will be in touch.