Do you have 3+ years of experience in program coordination or administrative support?

Are you comfortable communicating directly with high-profile professionals, speakers, and external partners?

We are currently in search of a Temporary Programs Assistant for an Arts & Cultural Leadership Nonprofit. The position is on-site on the Upper East Side of Manhattan, NY. This is a part-time, temporary position supporting a high-volume period of program planning and delivery.

ORGANIZATION TYPE: Arts & Cultural Leadership Nonprofit

LOCATION: Upper East Side, Manhattan

POSITION TITLE: Temporary Programs Assistant

SCHEDULE: Monday - Thursday, 10:00am - 6:00pm, 28–35 hours/week. Additional hours may be available and occasional early morning, evening, or weekend hours may be needed during programming.

DURATION: September 28 - December 18, 2026, with potential extension through early next year

HOURLY RATE: $23.00 - $26.00

Is This Your Dream Job? This role is ideal for an experienced programs or administrative professional who enjoys coordinating logistics, managing details, and working with a wide range of people. The Programs Assistant will provide hands-on support for an upcoming intensive program, including travel, accommodations, scheduling, communications, and participant logistics. The ideal candidate is organized, proactive, comfortable with high-profile stakeholders, and able to manage changing priorities in a fast-paced environment.

Our Ideal Candidate:

• 3+ years of program coordination or administrative experience
• Strong organizational and time-management skills
• Comfortable communicating directly with high-profile professionals and external partners
• Able to manage multiple priorities and deadlines independently
• Strong written and verbal communication skills
• Experience with Asana strongly preferred
• Proficiency with Microsoft Office required
• Adobe Creative Cloud experience is a plus
• Nonprofit, arts, museum, or higher education experience is a plus

How You Will Spend Your Day:

• Coordinate program logistics, including hotels, flights, transportation, restaurants, and catering
• Support participant, speaker, and faculty scheduling and communications
• Prepare program schedules, materials, correspondence, and presentations
• Track deadlines, project timelines, and outstanding tasks in Asana
• Assist with contracts, invoices, reimbursements, and other administrative tasks
• Communicate with participants, vendors, presenters, and external partners
• Maintain program files, calendars, databases, and planning documents
• Support program events and provide on-site logistical assistance
• Assist with other program and administrative projects as needed

We’d love to hear from you.

If this sounds like the job for you, we would love to help make that happen. Please apply using the link below.

For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at www.careersinnonprofits.com.

Careers In Nonprofits is an equal opportunity employer. Empowered by the #ILoveMyJob mission, we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector.