Are you detail-oriented and comfortable working with data entry and spreadsheets?

Do you enjoy providing customer service and helping people navigate routine processes?

We are currently in search of an Administrative Assistant for a Community-Based Nonprofit Organization. The position is onsite in Plainview, Long Island. This is a full-time, temporary position.

ORGANIZATION TYPE: Community-Based Nonprofit

LOCATION: Plainview, NY (Fully Onsite)

POSITION TITLE: Administrative Assistant

SCHEDULE: Full-time, Monday to Friday (flexible start and end times)

DURATION: Temporary through the end of April 2027

HOURLY RATE: $22.00 - $25.00

Is This Your Dream Job? The temporary Administrative Assistant will provide day-to-day support to the finance department, assisting with data entry, payment processing, database maintenance, and general administrative tasks. This individual will also communicate with families, helping them navigate routine processes while ensuring information is accurately recorded and maintained.

Our Ideal Candidate:

· Previous administrative, data entry, or customer service experience preferred.

· Basic to intermediate Excel skills, including updating spreadsheets, formatting information, and organizing data.

· Comfortable learning and working with CRM or database systems.

· Strong verbal and written communication skills, with confidence speaking with customers over the phone.

· Excellent attention to detail and ability to manage repetitive tasks accurately.

· Friendly, patient, and professional when assisting customers and responding to inquiries.

· Finance, payment processing, or banking experience is a plus.

How You Will Spend Your Day:

· Apply incoming payments and accurately record transactions in the organization's CRM/database.

· Upload and organize invoices for payment, including recurring expenses, utility bills, lease payments, and other operational expenses.

· Assist with setting up family profiles and entering customer information and credit card details into the database.

· Contact families by phone and email to walk them through established registration and payment processes.

· Run daily activity reports and match transactions across different payment methods, including cash, checks, credit cards, and electronic checks.

· Update and maintain Excel spreadsheets with financial and customer information.

· Format and organize data into established journal entry templates for internal team uploads.

· Respond to routine family questions, gather relevant information, and direct inquiries outside the scope of the role to the appropriate internal team members.

· Provide general administrative and finance department support as needed.

We’d love to hear from you.

If this sounds like the job for you, we would love to help make that happen. Please apply using the link below.

For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at www.careersinnonprofits.com.

Careers In Nonprofits is an equal opportunity employer. Empowered by the #ILoveMyJob mission, we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector.

Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application