Are you passionate and motivated to help in building a grassroots movement of parent leaders working for economic, racial and social justice for families?

We are looking for an Admin Assistant to play an integral part in supporting our mission. This organization is based in Chicago. This is a Full Time, In person, Temporary opportunity (With a high potential of permanent). 

ORGANIZATION: Social Services Nonprofit

LOCATION: Chicago ( Prairie District- South Loop)  

POSITION TITLE: Admin Assistant

SCHEDULE: 9:00 am- 5:00 pm (40 Hours/week) 

DURATION: 2 months (high potential to become permanent)  

HOURLY RATE: -$22/hr- $25/hr

Is This Your Dream Job? As the Admin Assistant your primary functions are to perform administrative and clerical tasks that support the administrative, fiscal, and program staff. The position also may be asked to assist the Executive Director and support Board of Trustees meetings and correspondence. The Administrative Assistant reports to the Administrative Manager.  

 Our Ideal Candidate:

• Bachelor’s Degree or the equivalent. 
•  Excellent organizational skills, team player ability to multi-task, detail-oriented and flexibility to manage a broad range of responsibilities.
• Minimum of one year of experience performing administrative or clerical tasks. 
• Excellent/skilled computer skills (Microsoft Office Suite) required. 
• Experience in bookkeeping or fiscal systems desirable but not required.

How You Will Spend Your Day:

•  Provide a welcoming environment to visitors and staff, answer the phone promptly and serve as receptionist, route phone calls and take complete messages, greet and direct visitors. 
• Maintain shared office spaces, prepping the office space for the work day, managing office calendars, and keeping space tidy.
• Maintain supply inventory, stock and replenish office supplies throughout office, assist with supply ordering and maintaining storage areas organized and labeled. 
• Open and route mail, open and route email messages to general mailbox
•  Collect weekly itineraries, and monthly expense reports, establish and keep personnel files, maintain staff calendars (employee sick, vacation and holiday logs, parking.)
• Prepare daily deposits and twice-monthly check approvals for processing, sort and process outgoing payments, support with payroll processing, and credit card log. 
•  Assist with filing of administrative, personnel and fiscal files.
•  Assist with troubleshooting on computers and office equipment including interacting with IT vendors.
•  Provide logistical support, as needed, for COFI organizing meetings/trainings/events, including making copies, preparing packets, registration, refreshments, travel arrangements, and set up/cleanup. 
• Assist with quarterly fiscal protocols, prep for yearly audit and filing of program and project files, including archiving and cataloging paper files.



We’d love to hear from you!

If this sounds like the job for you, we would love to help make that happen. Please apply using this link.

For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at www.careersinnonprofits.com.

Careers In Nonprofits is an equal opportunity employer. Empowered by the #ILoveMyJob mission, we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector. 

Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.