About Our Partner

Our client is a well-established agricultural company with a strong reputation for quality, operational excellence, and long-term growth. They are seeking a Fleet Administrator to support their Fleet Manager and oversee key administrative functions related to fleet operations. This is an exciting opportunity for a detail-oriented professional who enjoys working with data, numbers, and processes while supporting a critical part of the business.

What Our Partner Brings to the Table:

• Stability & Growth: Join a respected name in the agriculture industry with long-term career potential.
• Collaborative Culture: Work closely with the Fleet Manager, accounting, and operations teams in a supportive environment.
• Impactful Role: Play a key part in ensuring fleet efficiency, accurate reporting, and smooth day-to-day operations.
• Professional Development: Build skills across accounting, inventory, and fleet administration.

Key Responsibilities:

• Provide administrative support to the Fleet Manager, including reporting, scheduling, and document control.
• Track, update, and maintain fleet records, including vehicle inventory, registrations, inspections, and service schedules.
• Assist with accounting functions such as invoice processing, purchase orders, and cost tracking.
• Maintain accurate spreadsheets in Excel for reporting fleet expenses, fuel usage, and maintenance logs.
• Support inventory control related to parts, tools, and supplies; reconcile discrepancies and update records.
• Assist in preparing budgets, forecasts, and fleet utilization reports.
• Partner with accounting and operations teams to ensure proper coding and tracking of fleet-related expenses.
• Help coordinate repairs, service appointments, and vendor communications.
• Provide backup support during audits and compliance reviews.

Ideal Candidate Background:

• Associate’s degree in Business, Accounting, or related field preferred; equivalent experience considered.
• 2+ years of administrative or accounting experience, ideally within fleet, operations, or agriculture.
• Proficiency in Microsoft Excel (pivot tables, lookups, data tracking required) and QuickBooks.
• Strong organizational and time-management skills; ability to handle multiple priorities.
• Knowledge of basic accounting principles and cost tracking.
• Inventory management experience a plus.
• Strong attention to detail and accuracy with data entry and reporting.
• Positive, collaborative attitude with a willingness to learn and support team goals.

Benefits & Perks:

• Full-Time, Non-Exempt Position
• Opportunity to Join a Stable and Respected Agricultural Company
• Supportive and Team-Oriented Work Environment
• Career Growth Potential