Onsite: La Verne, CA

• The Administrative Assistant II will work in a very busy team-oriented environment.
• The Administrative Assistant II responsibilities will include processing invoices in Oracle, make payments, process requisitions and be an expert when it comes to in procurements (researching suppliers, evaluating quality and pricing, managing contracts, and controlling inventory).  
• To be successful in this role, you’ll need to work collaboratively with coworkers, perform administrative duties, and demonstrate critical thinking skills. 
• The Administrative Assistant II will prioritize work assignments, be detail oriented and have strong communication skills. 

Additional duties include:

• Research, gathers, reviews, and analyzes data; prepares data summaries; and assists in the preparation of surveys, studies, and reports.
• Prepares a variety of office correspondence; develops and revises forms for internal use; and develops charts and graphs.
• Reviews, processes, and tracks travel authorization requests and expense reimbursements; makes travel arrangements and prepares expense reports.
• Assists with preparation and coordination of annual budget documents.
• May act as a purchasing coordinator reviewing requisitions and scopes of work, identifying new sources of supply, comparing quotes, negotiating terms ana conditions, and awarding non-bid contracts for procurement of goods and services.
• Assists with preparing scope of work and specifications, conducting job walks, reviewing informal bid responses, and monitoring contract compliance.
• Reviews and processes requests for payments.
• May assist with record retention, asset tracking and salvage duties.
• May act as Training Coordinator processing employee training requests, scheduling/registering employees, tracking enrollment, maintaining training records, and at times assisting with preparation of employee training plans.
• Assists with providing support for Board committee meetings including transcribing, preparing minutes, and coordinating the preparation, editing, reviewing, and posting of Board letters.
• Performs other related Administrative Assistant job duties as required.
•  *The hiring manager is asking for the candidate to be detail oriented and have strong communication skills and be well versed in the whole Microsoft suite (word, excel, PowerPoint) and Teams.  

The hiring range for this position is $37 to $39 per hour. The base pay actually offered will take into account internal equity, and may also vary depending on candidate's geographic region, job-related knowledge, skills, and experience amongst other factors

Harvest Technical Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or 

expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or any other federal, state, or local protected class.