Payroll Manager

We are seeking an experienced payroll leader to oversee payroll operations for a growing, multi-state organization. This role is ideal for someone who thrives in a fast-paced, evolving environment and enjoys building efficient, compliant, and scalable payroll processes.

Key Responsibilities

• Ensure compliance with federal, state, and local wage and hour regulations, maintaining current knowledge of legislative changes and best practices.
• Design, document, and refine payroll workflows to improve consistency, efficiency, and audit readiness.
• Partner with HR, Finance, and business leaders to align payroll processes with organizational needs and ensure smooth system integrations.
• Support acquisitions by leading payroll onboarding for new employees and harmonizing processes across entities.
• Manage the calculation and distribution of payroll, including off-cycle adjustments such as manual checks and voids.
• Oversee payroll accounting, reconciliations, and reporting, providing insights to senior leadership through recurring and ad hoc analysis.
• Serve as the main escalation point for payroll issues, driving timely and accurate resolutions.
• Administer retirement plan contributions (401k), ensuring proper funding, compliance, and reconciliations.
• Lead or support special projects, including new system implementations, policy updates, audits, and compensation-related reviews.
• Identify opportunities to streamline payroll operations and champion process improvements across the organization.

What We’re Looking For

• 7+ years of recent payroll management/supervisory experience handling multi-site, multi-state payrolls.
• Bachelor’s degree in Accounting, Finance, or related field preferred but not required.
• Hands-on payroll operations background with strong knowledge of payroll and accounting principles.
• Proficiency with ADP (EV5/EV6 strongly preferred); experience with timekeeping systems (e-Time or similar) required.
• Strong Excel and Microsoft Office skills.
• Highly organized with excellent attention to detail and the ability to meet strict deadlines.
• Collaborative communicator with the ability to partner effectively across departments.
• Demonstrated ability to manage confidential information with integrity and discretion.
• Flexible, proactive, and solutions-oriented, with a strong work ethic and willingness to adapt in a changing environment.
• Domestic travel required.