Now Hiring: Administrative Assistant – Construction Industry (New Jersey-Based Projects)

A well-established site and utility contractor based in New Jersey is seeking a reliable and detail-oriented Administrative Assistant to support internal operations and assist in managing project documentation and coordination efforts.

Position Summary:

This role will provide day-to-day administrative support to the office and project management team, ensuring that documentation, scheduling, and communication flow smoothly across active job sites.

Responsibilities Include:

• Assist with tracking project timelines, RFIs, submittals, and documentation
• Maintain organized electronic and physical filing systems
• Coordinate with vendors, subcontractors, and internal team members
• Prepare and manage correspondence, reports, and meeting notes
• Support permit applications, compliance documentation, and related tasks
• Perform general office duties (phones, ordering supplies, scheduling)

Ideal Candidate Will Have:

• Previous experience in construction, excavation, or related industry (preferred)
• Strong organizational and multitasking skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Excellent written and verbal communication
• A proactive, dependable, and professional approach to supporting a fast-paced team

Location:

Based in New Jersey – must be able to commute to the office daily.

Compensation:

Competitive salary based on experience, with benefits offered.

To Apply:

Please send your resume and availability for an interview. Only candidates with relevant administrative or construction industry experience will be contacted.

Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, national origin, disability, or veteran status.