Assistant Controller

Salary: $125k - $140k

Location: Irvington, NY

Schedule: Tuesday-Thursday (In Person)

Assistant Controller / Accounting Manager

We are seeking a hands-on Assistant Controller / Accounting Manager for a mid-sized integrated advertising agency to support day-to-day accounting and financial operations across the media agency business.

This person will work closely with the VP, Finance, and leadership team to help manage month-end close, general ledger accounting, payroll, benefits, accounts payable, accounts receivable, billing, reconciliations, and financial reporting.

The right person will have 7+ years of accounting experience, strong debits and credits knowledge, QuickBooks experience and ADP payroll experience. Media agency experience is strongly preferred, especially with client billing, media vendor payments, media reconciliation and commission-based billing.

Responsibilities

• Support month-end close, including journal entries, accruals, reconciliations and financial reporting.
• Maintain the general ledger and ensure transactions are recorded accurately and on time.
• Assist with accounts payable, accounts receivable, client billing, vendor payments and cash application.
• Manage payroll and benefits administration, including ADP, employee changes, payroll review, benefit invoices and related reconciliations.
• Work with media, billing and reconciliation teams to ensure media invoices, vendor payments and client billings are accurate.
• Review and reconcile media vendor invoices against campaign activity, buys and billing records.
• Prepare balance sheet reconciliations, P&L reporting, AP aging, AR aging and other management reports.
• Support a fast close process and help meet parent company reporting deadlines.
• Assist with audits by preparing schedules, reconciliations, backup documentation and responding to auditor requests.
• Partner with HR and leadership on payroll, benefits, 401k and employee-related reporting as needed.
• Help improve accounting processes, controls and workflows as the agency continues to grow.
• Be willing to work in the details while also understanding the bigger financial picture of the business.

Qualifications

• Bachelor’s degree in Accounting or Finance required. CPA preferred.
• 7+ years of accounting experience required, ideally in a media agency, advertising agency or service-based business.
• QuickBooks and ADP payroll experience required.
• Strong hands-on accounting skills including debits and credits, journal entries, accruals, reconciliations and month-end close.
• Experience with payroll, benefits, AP, AR, client billing, vendor payments and financial reporting.
• Media billing, vendor reconciliation and commission-based billing experience strongly preferred.
• Strong Excel skills and ability to work in a lean, fast-paced, hands-on environment.
• NetSuite experience is a plus.

Nice to Have

• Experience with external audits.
• Experience working with a parent company or holding company reporting structure.
• Familiarity with media buying, media planning, client reconciliations and vendor invoice tracking.
• Collaborative personality and ability to work well with a close-knit, long-tenured team.