Job Title: Office Manager/Executive Legal Administrative Assistant

Location: Washington DC

Salary/Payrate: $100K-$120K annually and AWESOME benefits!!!

Work Environment:  Hybrid (3 days WFH)

Term: Permanent / Fulltime

Bachelor’s degree required:  No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION #LI-FL1

Our client is seeking a detail-oriented and proactive Office Manager to support our attorneys with both administrative and legal tasks. The ideal candidate will have 8+ years of experience in a law firm or legal department, with strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.

This role combines oversight of the firm’s daily operations with hands-on support for legal staff, including case-related and administrative responsibilities. Success in this position requires exceptional attention to detail, excellent time management, and the ability to thrive in a dynamic legal setting.

Key Responsibilities

Office Management Duties:

• Oversee general office operations, including supplies, vendor relations, and facility maintenance.
• Manage scheduling, meetings, and internal communications across departments.
• Coordinate onboarding and training for new staff.
• Maintain firm-wide calendars and ensure deadlines are tracked and met.
• Liaise with IT, HR, and accounting to support firm operations.

Executive Legal Assistant Duties:

• Prepare, format, and proofread legal documents and correspondence.
• File legal documents with courts and administrative agencies.
• Maintain and organize case files, both physical and digital.
• Assist attorneys with time entry, billing, and expense tracking.
• Communicate with clients, courts, and opposing counsel professionally and promptly.
• Conduct basic legal research and compile case-related information as needed.

Qualifications

• Prior experience in a law firm or legal department required.
• Strong understanding of legal terminology and procedures.
• Proficiency in legal software (e.g., Clio, Document Management, Microsoft Office Suite).
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Strong multitasking and time management abilities.
• Experience managing office operations or administrative teams preferred.

Preferred Skills

• Paralegal experience is a plus.
• Experience in healthcare law is a plus.
• Familiarity with legal billing and coding practices.
• Project coordination experience