Job Title: Legal Assistant

Location: Philadelphia, PA, 19103

Salary/Payrate: $75K-$80K annually and AWESOME benefits!!!

Work Environment: (Onsite)

Term: Permanent

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION #LI-SD1

Our client, a well-regarded international law firm, is looking for an Legal Assistant to join their team.

Legal Assistant

Key Responsibilities and Qualifications

• Provide day-to-day support to Partners, Counsel, and Associates.
• Maintain calendars, schedule meetings, and coordinate conference calls (video/audio).
• Answer phones, relay messages, and manage contact databases.
• Coordinate domestic and international travel through the in-house travel department.
• Prepare and submit accurate expense reports in a timely manner.
• Draft, edit, format, and proofread legal documents, correspondence, and forms.
• Ensure accuracy and compliance with firm standards and deadlines.
• Prepare court filings and practice-specific documents, including audit responses and pleadings.
• Organize, maintain, and archive administrative and client files.
• Work closely with the Records Department to safeguard confidential information.
• Record and review attorney time entries using the firm's web-based system.
• Manage monthly billing cycles, edit proformas, and respond to billing inquiries.
• Process third-party vendor invoices and ensure alignment with client billing.
• Generate conflict checks, open new matters, and prepare engagement letters.
• Respond to client and internal requests in a timely, professional, and courteous manner.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong typing skills (minimum 60 wpm) with excellent grammar, spelling, and punctuation.
• Highly organized with strong attention to detail and the ability to manage multiple tasks and deadlines.

Professional Experience and Education

• Minimum 5 years of administrative experience, preferably in a law firm or professional services environment.
• Familiarity with legal terminology, procedures, and court filings preferred.
• College degree preferred.