Job Title: Billing Specialist

Location: Chicago IL 60601

Salary/Payrate: $60K-$80K annually and AWESOME benefits!!!

Work Environment: Hybrid (Tue/Wed in office AFTER 90 day ramp up period)

Term: Permanent / Fulltime

Bachelor’s degree required:  No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION #LI-SS1

Reporting to the Billing Operations Manager, the Billing Specialist provides billing services to attorneys and staff, including processing invoices, handling appeals, and monitoring electronic submissions to ensure timely payment. This role requires proficiency in billing and e-billing systems and the ability to manage billing processes in accordance with Firm policies and client requirements. After an initial period of training, this position is eligible for a hybrid-remote work schedule.

Key Responsibilities

• Processes client bills using Aderant Expert, PreBill Manager, BillBlast, or similar software.
• Ensures accuracy and compliance with billing guidelines, deadlines, and quality standards.
• Communicates regularly with attorneys, assistants, clients, vendors, and management regarding billing and e-billing matters.
• Submits invoices through e-billing systems and monitors for successful processing and payment.
• Follows up on rejected or delayed invoices and coordinates revisions or adjustments.
• Documents and updates procedures and billing workarounds.
• Prepares reports and documents for attorneys and management as needed.
• Performs billing system configurations and matter setups in coordination with client requirements.

Knowledge, Skills, and Abilities Required

• Strong understanding of billing rates, alternative fee arrangements, and bill groupings.
• Proficient in Microsoft Outlook, Word, and Excel.
• Excellent customer service and collaboration skills.
• High attention to detail, organizational skills, and ability to manage multiple projects.
• Strong verbal and written communication skills.
• Sound reasoning and critical thinking abilities.
• Ability to maintain confidentiality and professionalism in a team environment.
• Willingness to work overtime as needed.

Experience and Education Qualifications

• High School Diploma with at least three years of professional services billing experience.
• Prior experience in a law firm or professional services billing environment and familiarity with e-billing is preferred.