Job Title: Litigation Legal Assistant

Location: Atlanta, GA 30363

Salary/Payrate: - $75-95K and AWESOME benefits!

Work Environment: - 100% onsite for first 90 days then eligible for 1-day WFH.

FLSA Status: Non-Exempt

HOURS: Full-time; 8:30-5:00 p.m., Monday-Friday (1-hour lunch); Overtime may be required

Term: Permanent / Fulltime

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION #LI-FL1

Am Law 200 law firm is seeking a Litigation Legal Assistant. The ideal candidate should have a minimum of five (5) years’ experience as a Legal Assistant with heavy litigation experience in a law firm or similar setting with knowledge of legal technology and processes associated with litigation in State and Federal courts. Must have strong organizational skills, requiring excellent clerical skills and knowledge of grammar, spelling, and punctuation. Shall be proficient in the use of word processing and other automated equipment, Microsoft Office Suite, and other software packages. The specific requirements for this position include but are not limited to those outlined below.

Overall Responsibilities:

Primary duties will include, but are not limited, to the following:

• Perform advanced document production, including heavy editing, formatting, and proofreading of pleadings, briefs, and legal correspondence.
• Utilize HyperStyles (or hyper-styling/advanced styles) to create and maintain consistent formatting across complex legal documents.
• Prepare and update Tables of Contents and Tables of Authorities in accordance with court guidelines.
• Ensure all documents follow firm standards for style, citations, and formatting accuracy.
• Provide legal and administrative support to attorneys
• File and e-file pleadings in federal and state courts
• Prepare and/or file/serve pleadings, and discovery responses under the supervision of the assigning attorney
• Analyze factual information under the supervision of the assigning attorney
• Experience with CFIUS case management system considered a plus
• Responsible for managing case litigation calendars and maintaining litigation files, including electronic files and databases
• Schedule and organize activities such as meetings, depositions, travel, and conferences for attorneys
• Provide case management support as needed
• Calendar court deadlines; maintain calendars for pertinent deadlines
• Communicate effectively with attorneys, clients, witnesses, court personnel, and opposing counsel
• Possess strong attention to detail, perform self-review and ask questions as needed in preparation of legal documents, letters and other written materials
• Proficient with MS Word and Outlook
• Maintain personal correspondence, reading files, billing letters, expense reports, and other client related documents in accordance with Firm standard filing procedures
• Maintain daily calendars, manage attorney schedules, keeping them apprised of project deadlines
• Prepare of monthly client billing according to Firm guidelines (including review for edits/corrections)
• Prepare reimbursement and expense requests, tracking reimbursements for receipt of payment
• Manage hard copy and electronic files; document organization and maintenance, including uploading to and downloading from third-party sites, creation of new files and maintenance of existing files utilizing an automated records management system
• Enter timesheets into Aderant database for attorneys
• Open new client/matter files per Firm procedures
• Ability to work independently and with Litigation team to ensure superior quality in work product
• Overtime and flexibility will be required on occasion
• Perform any other duties that may be assigned with regard to this position

Required skills:

• Strong office organizational skills and attention to detail
• Excellent interpersonal, written and oral communications skills, as well as tact and diplomacy sufficient to gain the respect of attorneys and employees
• Professional demeanor and customer service orientated
• Maintains positive, productive working relationships with attorneys, colleagues and clients
• Proficiency in navigating through entire Microsoft Office Suite/Nuance/Outlook
• Must demonstrate good problem-solving skills

Education and Experience Requirements:

• A Bachelor’s Degree is preferred
• At least three (5) years’ experience in above skill areas
• Demonstrated proficiency in MS Office Suite and Adobe software programs