Job Title: Document Specialist

Location: Los Angeles, 90067

Salary/Payrate: $80K-$90K annually and AWESOME benefits!!!

Work Environment: Hybrid (4 days in office/1 remote) Saturday to Wednesday

Term: Permanent

Bachelor’s degree required: No

Referral Fee: $500.00

JOB DESCRIPTION #LI-SD1

Our client is seeking a Document Specialist to provide expert-level support in the creation, formatting, and processing of legal documents. This role demands precision, advanced software proficiency, and the ability to manage high-volume tasks under tight deadlines. The position operates independently and collaborates across departments to ensure timely, high-quality work aligned with firm protocols.

Key Responsibilities:

• Drafts, revises, and formats complex legal documents using Microsoft Office and other specialized tools.
• Converts files between software platforms and ensures accuracy in formatting, style, and structure.
• Proofreads, redlines, and edits for grammar, consistency, cross-references, and defined terms.
• Organizes electronic files; creates hyperlinked closing binders, tables of contents, and tables of authorities.
• Handles incoming work requests via email and phone, providing clear communication and instructions.
• Coordinates cross-office projects and workflows using internal task management systems.
• Provides basic troubleshooting and tech support related to document software and formatting issues.
• Supports and collaborates with attorneys, paralegals, and business services staff.
• Trains or mentors junior team members as needed; serves as lead on assigned projects.
• Performs administrative tasks including printing, scanning, QC, and package delivery support.
• Acts as point person during weekend hours for emergency protocols and resource coordination.

Schedule:

Saturday–Sunday: 9:00 AM – 5:00 PM

Monday–Wednesday: 1:00 PM – 9:00 PM

Overtime flexibility required as needed.

Qualifications:

• High school diploma required
• Minimum 5 years’ experience in document production or administrative support in a legal or professional services setting
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Adobe Acrobat
• Strong editing, formatting, and document management skills
• Exceptional attention to detail and ability to handle sensitive information discreetly
• Strong organizational, communication, and time management abilities
• Comfortable working both independently and collaboratively under pressure
• Familiarity with databases and internal workflow systems
• Willingness to work weekends and adapt to changing priorities