Job Title: Litigation Legal Secretary

Location:  Los Angeles, CA 90071

Salary/Payrate: $93K-$113K

Work Environment:  Hybrid, (2 days in office/3 remote) after 45 day ramp up

Term:  Direct Hire

Bachelor’s degree required:  No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

Our client, a well-regarded international law firm is looking for a Litigation Legal Secretary to join their Downtown Los Angeles team.

Legal Secretary

Key Responsibilities

• Prepare, format, edit, and proofread legal documents, including briefs, pleadings, motions, and correspondence.
• File legal documents with state and federal courts, including electronic filing.
• Organize, maintain, and update client files and case records.
• Manage attorney calendars, schedule appointments, track deadlines, and coordinate meetings using Outlook and Aderant Milana.
• Arrange business travel and accommodations for assigned attorneys.
• Enter, review, and maintain attorney timesheets, ensuring accurate billing and litigation codes.
• Prepare expense reports, mileage reimbursements, and attorney reimbursement requests.
• Provide professional telephone support and receptionist coverage as needed.
• Review vendor invoices, prepare check requests, and coordinate timely invoice processing.
• Assist with reviewing, preparing, and submitting pre-bills and client invoices.

Requirements

• High school diploma required; college degree preferred.
• Minimum of five years of Legal Secretary experience.
• Proficiency with LexisNexis, PACER, ECF, Aderant Milana, and Concur.
• Strong understanding of legal terminology, litigation procedures, and court documentation.
• Experience preparing tables of contents and tables of authorities.
• Advanced computer skills, including Microsoft Word, Excel, PowerPoint, and Outlook.
• Familiarity with document management systems, timekeeping software, electronic filing platforms, and legal databases.
• Excellent proofreading, organizational, communication, and multitasking abilities.
• Strong attention to detail, professionalism, discretion, and ability to manage competing deadlines.