Job Title: Legal Administrative Assistant

Location: Miami FL 33133

Salary/Payrate: $65K-$75K annually or contract hourly rate (W2 / 1099), bonus and AWESOME benefits!!!

Work Environment:  100% Onsite

Term: Permanent / Fulltime

Bachelor’s degree required:  No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION #LI-MG1

Primary Responsibilities

• Completes a broad variety of administrative tasks, including managing an active and changing calendar of appointments; arranging travel plans; completing expense reports; and composing and preparing correspondence.
• Organizes meetings, including scheduling, sending reminders, and organizes catering when necessary.
• Ensures background information for meetings are ready, including reviewing legal calendar for accuracy and upcoming deadlines.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Handles incoming calls in a courteous, efficient manner.
• Handles expense reconciliation and reimbursement.
• Prepares correspondence, pleadings and other legal documents.
• Proofreads documents to ensure accuracy and completeness prior to distribution or filing.
• Files legal documents in state and federal courts.
• Updates and maintains files in a timely manner.
• Prioritizes and executes assigned tasks quickly and accurately, in an organized and detailed oriented manner.
• Prepares for trial by assisting attorneys and paralegals.
• Additional duties as required.

Personal Attributes

• Understands and abides by the policies and procedures of the firm
• Flexible and willing to assist wherever needed.
• Demonstrates a positive attitude and is approachable.
• Adapts well to fluctuations in workload and changes in responsibilities.
• Able to work effectively in stressful situations with a demanding workload.
• Presents written communications that are concise and accurate.
• Exhibits confident and professional verbal and written communication skills.
• Answers questions clearly and thoroughly.
• Is a problem solver.

Skills and Abilities

• Lexis Nexis, Pacer, ECF (Electronic Court Filing), TrialWorks or other comparable document management system, Microsoft Office (Word, Outlook, PowerPoint, Excel), and DropBox.
• PC skills; ability to use phone system, copier, scanner, fax, and printer.
• Transcription preferred or willingness to learn.

Minimum Qualifications

• High school diploma required (College degree is preferred, but not required).
• 3+ years of solid fast-paced executive assistant and litigation secretary experience.
• Computer proficiency, especially with MS Office (Word, Outlook, Excel, and PowerPoint).