Job Title: Senior Billing Coordinator

Location: NYC, 10001

Salary/Payrate: $105K-$120K annually and AWESOME benefits!!!

Work Environment: Hybrid (2 days in office/3 remote)

Term: Permanent

Bachelor’s degree required: Yes

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION #LI-SS1

Our client is seeking a Senior Billing Coordinator to join their New York City office. This position follows a hybrid work schedule, two days onsite and three days remote. The Senior Billing Coordinator will deliver comprehensive client financial analysis and billing assistance to firm partners, overseeing all aspects of client account management for designated partners and practice groups while leveraging departmental tools and resources efficiently.

Key Responsibilities

• Manage and execute multiple sophisticated billing assignments and complex client financial analyses.
• Review aged receivable reports and proactively identify and resolve potential collection challenges.
• Prepare and process invoices, internal documentation, and supporting materials necessary for client billing and adjustments.
• Implement and uphold billing and client accounting procedures, ensuring the timely preparation, distribution, and follow-up of client invoices in collaboration with administrative and financial staff.
• Interpret and respond promptly to client, attorney, and administrative inquiries regarding billing and accounts.
• Provide expert guidance, insights, and assistance to colleagues across departments.
• Cultivate and sustain effective working relationships internally and externally.
• Collaborate with leadership to streamline workflow, identify process improvements, and develop innovative approaches to achieve departmental objectives.
• Proactively communicate issues, escalations, and updates to management as appropriate.
• Identify and report training or development needs within the team to supervisors.
• Mentor, train, and support junior billing and accounting staff, including Coordinators and Assistants.
• Serve as acting lead or team point of contact in the absence of the supervisor or manager.
• Maintain comprehensive, organized, and current records for each partner and client account.
• Continuously enhance expertise in billing systems, accounting workflows, and firm financial policies.
• Exhibit strong communication skills — both written and verbal — to foster clear and productive collaboration.
• Exercise prudent stewardship of firm resources and maintain the highest standards of professional ethics and confidentiality.
• Adhere to all firm policies, protocols, and operational guidelines.
• Perform additional related duties and special projects as assigned.

Qualifications

• Proficiency in billing and accounting software (e.g., Aderant, Elite, or 3E) as well as Microsoft Office applications (Outlook, Excel, Word); aptitude for learning new systems and technologies.
• Strong interpersonal, verbal, and written communication abilities.
• Exceptional organizational, analytical, and problem-solving skills.
• Keen attention to detail and accuracy in all work.
• Ability to manage concurrent projects and adjust to evolving priorities effectively.
• Proven capacity to handle sensitive information with discretion and maintain confidentiality.
• Capable of performing under pressure in a high-volume, fast-paced environment.
• Demonstrated ability to work both independently and collaboratively as part of a team.
• Exercises independent judgment and sound decision-making in day-to-day tasks.
• Flexible availability to adjust hours as required to meet operational and business demands.

Education & Experience

• Bachelor’s degree required.
• Minimum of five (5) years of legal billing experience, including client account analysis and reconciliation responsibilities.
• Experience with Aderant, Elite, or 3E billing systems is strongly preferred