Job Title: Litigation Legal Administrative Assistant

Location: New York, NY 10017

Salary/Payrate: $85,000–$100,000 annually, plus benefits

Work Environment: Hybrid – Four days onsite, one day WFH

Term: If Contract to Hire (3–6 months preferred); direct Fulltime hire also considered

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

Job Description:

AMS Staffing is seeking an experienced Litigation Legal Administrative Assistant to join a well-established law firm in New York City. This opportunity is ideal for a seasoned legal administrative professional who thrives in a fast-paced environment and enjoys providing high-level support to attorneys handling complex litigation matters.

The successful candidate will be resourceful, highly organized, and capable of exercising independent judgment while delivering exceptional client service. This position offers a hybrid work schedule, competitive compensation, and a comprehensive benefits package.

Key Responsibilities

• Provide confidential legal administrative and secretarial support to 5–7 attorneys and other timekeepers.
• Prepare, format, edit, proofread, and finalize legal documents, correspondence, pleadings, and other litigation materials.
• Assist with state and federal court filings, legal research, and related litigation support activities.
• Prepare and assist with discovery responses and associated litigation documentation.
• Manage attorney calendars, coordinate meetings, depositions, travel arrangements, and other scheduling requirements.
• Maintain electronic and physical client files, including document organization, indexing, retrieval, and updates within the document management system.
• Prepare attorney time entries, assist with pre-bill edits, process expense reimbursements, and coordinate billing activities with Accounting.
• Assist with conflict checks, new client and matter openings, and related administrative processes.
• Coordinate internal and external communications while maintaining professionalism, discretion, and confidentiality.
• Assist with document comparisons, cross-referencing, dictation transcription, and preparation of materials as needed.
• Collaborate with attorneys, paralegals, and administrative teams to ensure efficient workflow and timely completion of assignments.

Qualifications

• Minimum of three years of administrative assistant experience required, with strong, recent litigation law firm experience highly preferred.
• Solid understanding of litigation procedures, legal terminology, and law firm administrative practices.
• Advanced legal document preparation and formatting skills, including TOA/TOC preparation.
• Experience preparing discovery responses.
• Strong New York state e-filing experience and federal e-filing proficiency with PACER/CM-ECF.
• Proficiency with iManage and Microsoft Office, including Word, Outlook, and Excel.
• Real Estate Litigation experience preferred.
• New Jersey e-filing, trial binder preparation, Adobe Acrobat, and document comparison experience are pluses.
• Excellent organizational, time management, and prioritization skills with the ability to manage multiple deadlines.
• Strong written and verbal communication skills, sound judgment, and a commitment to confidentiality and professionalism.

Benefits

• Medical, Dental & Vision Insurance
• Paid Time Off
• 401(k) Retirement Plan
• Life Insurance
• Disability Insurance
• Hybrid Work Schedule