Job Title: Firm Administrator

Location: Los Angeles, 90067

Salary/Payrate: $120K-$130K annually and AWESOME benefits!!!

Work Environment: Hybrid (4 days in office/1 remote)

Term: Permanent

Bachelor’s degree required: Yes

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION #LI-SD1

Our client, a well-regarded international law firm, is seeking a detail-oriented Firm Administrator to support daily operations and office-wide initiatives in its Los Angeles office. Reporting to the Office Administrative Director, this hybrid role works closely with attorneys, business services staff, and management on a range of administrative, facilities, event planning, and technology-related tasks.

Key Responsibilities:

• Coordinate and support internal events, office programs, and wellness initiatives.
• Manage administrative systems including budgeting, contracts, space planning, and asset tracking.
• Liaise with building management and vendors; oversee facility-related requests and maintenance.
• Maintain and update intranet content, create surveys, and compile usage reports.
• Support office technology, including AV, databases, and software tools (MS Office, Adobe, Chrome River, Aderant).
• Assist with ticket allocation for local arena events and manage related reporting.
• Ensure safety compliance, coordinate employee badge distribution, and maintain emergency protocols.
• Support marketing efforts, including coordinating sponsorships and promotional materials.
• Track sustainability data and support green office initiatives.

Qualifications:

• Bachelor’s degree required
• 10+ years of administrative or office operations experience
• Advanced skills in Excel, Adobe Acrobat, and firm-specific systems
• Strong communication, multitasking, and organizational abilities
• High level of professionalism, discretion, and flexibility
• Ability to manage multiple projects in a fast-paced environment