Job Title: Litigation Legal Secretary

Location: Los Angeles, 90067

Salary/Payrate: $95K-$110K annually and AWESOME benefits!!!

Work Environment: Hybrid (4 days in office/1 remote)

Term: Permanent

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired 

JOB DESCRIPTION #LI-SD1

Overview:

Our client, an esteemed international law firm, seeks an experienced Litigation Legal Secretary to provide high-level administrative and legal support to attorneys across various levels. This role involves a wide range of responsibilities from managing calendars and documents to facilitating billing, client communications, and business development efforts.

Key Responsibilities:

• Deliver administrative support: screen calls, manage emails, coordinate calendars, maintain records, and prepare expense reports.
• Draft and revise legal documents, engagement letters, and client/matter forms with precision and attention to detail.
• Handle document edits, redlines, PDF conversions, and quality checks.
• Coordinate client billing in partnership with accounting; track matters and billing activity.
• Manage attorney inboxes (with access), organize messages, and prioritize tasks.
• Arrange complex travel, including visa support, and process vendor payments.
• Support client service initiatives and business development efforts, including CRM data entry and list maintenance.
• Troubleshoot tech issues and liaise with IT as needed; ensure systems function smoothly.
• Oversee delegated tasks to internal departments and verify completion.
• Occasionally assist with attorneys’ personal administrative needs.
• Step in for general office tasks (printing, scanning, couriering) as necessary.

Skills & Qualifications:

• Proficient in MS Office Suite (Word, Outlook, Excel, PowerPoint); adaptable to new systems.
• Strong communication, multitasking, and organizational abilities.
• Keen attention to detail and ability to manage shifting priorities in a fast-paced setting.
• High degree of professionalism, discretion, and client service mindset.
• Ability to work independently and collaboratively.
• Physical capability for regular office tasks (e.g., sitting, lifting up to 10 lbs).
• Flexibility to adjust schedule based on workload demands.



Requirements:

• High school diploma or equivalent required.
• Minimum of 5 years’ administrative/legal support experience or equivalent.