Job Title: Senior Docket Specialist / Senior Docket Analyst

Location: Washington DC 20005

Salary/Payrate: $100K-$115K annually or contract hourly rate (W2 / 1099), bonus and AWESOME benefits!!!

Work Environment: Hybrid (2 days WFH)

Term: Permanent / Fulltime

Bachelor’s degree required: Yes / No

Referral Fee: AMS will pay $500 should the person you refer gets hired

The Senior Docket Analyst/Specialist (“SDA”) is responsible for ensuring the integrity, completeness, and quality of data held in the firm-wide litigation docketing system; and setting up new matter monitors via various tracking services; monitoring the department email boxes to assure docketing and assignments are completed in a timely manner; and assisting with the creation & maintenance of inter-department administrative/procedural resources. The SDA will also act as mentor to Docket Specialists and Docket Analysts and provide one-on-one training to continue developing relevant skills. Additional responsibilities may include processing court filings, service of legal papers, and assisting with the creation of department best practices.

• Performs data analysis on our litigation docket system to identify issues with quality, completeness and overall integrity of docket data.
• Coordinates with Director and Docket Staff Lawyers to identify root causes of and solutions to docket data integrity issues.
• Attends to end-user reporting and information needs.
• Periodically reviews and provides suggestions to update docketing procedures. Assures adherence to best practices and processes for assigned matters.
• Assists the Director of Docketing and Docket Staff Attorneys with the enhancement of quality control/department best practices, employee training and provides input for staff performance evaluations.
• Monitors the Quest email box to assure that incoming requests are acknowledged and completed on a timely basis.
• Responsible for the setup of client name/docket monitors via various vendor services (e.g. Court Alert ECF Assurance) and maintains & updates tracking list.
• Conducts initial department overview for incoming attorneys, obtains their electronic filing logins, and assists with updating their firm affiliation.
• Continues to develop and expand knowledge of court rules and procedures in multiple jurisdictions.
• Assists with electronic filing of documents, acceptance & service of process, litigation docketing, procedural research assignments, and other administrative projects.
• Works in conjunction with the Docket Managers to identify areas of improvement for individual employees to develop and implement training plans.

Education and/or Experience: 

Required:

• Associate’s degree from an accredited college or university or, equivalent work experience.
• A minimum of 10 years of docketing experience or substantial experiencing computing deadlines for state, federal and appellate courts.
• Experience with rules-based calendaring software (e.g. CompuLaw, Milana, eDockets).
• Strong knowledge of federal, state, and other local court systems and their associated rules, including electronic filing systems.
• PACER research experience.
• Proficiency in the Microsoft Suite - specifically, Word & Excel.
• Demonstrated ability to teach others.
• Experience setting up Dingers and Tracks with legal vendors (e.g. Bloomberg, Courthouse News).
• Ability to interact with outside vendors to insure the highest qualities of services are being provided to the firm.

Preferred:

• Exceptional attention to detail and ability to organize and manage a large volume of detailed tasks.
• Experience with CompuLaw or Milana.
• Experience with Bloomberg and Courthouse News.
• Experience with Westlaw/Lexis research.