Job Title: Legal Executive Assistant

Location: New York, NY 10022

Salary/Payrate: $110K-$140K annually and AWESOME benefits!!!

Work Environment: 100% Onsite

Term: Permanent / Fulltime

Bachelor’s degree required:  No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION #LI-CB1

Legal Executive Assistant to provide high-level support to practice group leaders and other litigation partners. Under the supervision of the Senior Manager of Legal Support Services, the Legal Executive Assistant performs a wide range of executive level litigation and administrative tasks. This role requires professional communication skills, exceptional task execution skills, a command of complex calendar and workflow management, and the ability to operate with precision in a fast-paced, client-focused environment.

Key Responsibilities

• Maintains full ownership of administrative workflows, tracking task execution and deliverables across legal, billing, and client service functions.
• Collaborates with the marketing team and supports new business development initiatives by assisting with the preparation materials, coordinating client presentations, tracking prospective client outreach, and maintaining business development data.
• Manages attorney calendars, schedules internal and external meetings ensuring schedule integrity, coordinates complex travel arrangements, including itineraries, accommodations, conflict resolution, and expense reconciliation.
• Prepares materials and agendas for meetings, takes and distributes meeting minutes, and follows up on action items.
• Drives communication across departments including billing, business development, and management to ensure timely execution of responsibilities.
• Produces, formats, and finalizes legal documents with a high degree of accuracy and professionalism.
• Utilizes advanced task management tools, including AI-integrated systems, to optimize workflow, maintain visibility across pending actions, and ensure accountability.
• Maintains professional standards in all interactions, exercising sound judgment and discretion with confidential information.

Knowledge, Skills, and Abilities

• Proficiency in drafting legal documents and managing multiple priorities under deadlines.
• Strong editing and proofreading skills with attention to detail.
• Professional interpersonal communication skills; able to work with individuals at all levels.
• Ability to handle sensitive matters with discretion and sound judgment.
• Comfortable with technology tools, calendar management systems, and billing platforms.
• Willingness to support new attorney onboarding and provide practice area training.

Education and Experience Qualifications

• High school diploma or equivalent required; Paralegal Certificate, Bachelor’s degree, or business school course work is preferred.
• Minimum of 10 years of legal administrative experience required. Those with less experience are still encouraged to apply and could be considered for a Legal Administrative Assistant role.
• Experience in a leadership or executive administrative capacity is strongly preferred.